HR and Administration

Centre of Care Disability Services; Central Coast; On-site; AUD 65,000 - 90,000; Full time

Job summary

Centre of Care Disability Services in Hamlyn Terrace on the Central Coast is seeking an HR & Administration Assistant to support day-to-day human resources, recruitment, rostering and compliance across our services.

Working with service and operations managers you will coordinate staff onboarding, keep records, prepare contracts and assist with policies, while maintaining confidentiality in a fast-paced environment.

Qualifications

• Experience in HR, administration or recruitment.
• Strong organisational skills and ability to manage multiple tasks.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy in records.
• Proficiency with Microsoft Office and HR/rostering systems.

Responsibilities

• Support day-to-day HR, recruitment, workforce coordination and compliance.
• Assist with onboarding, inductions and offboarding processes.
• Maintain confidential employee records and HR documentation.
• Prepare employment contracts and correspondence.
• Support HR policies and workplace documentation.
• Assist with performance management and employee relations administration.
• Respond to employee enquiries regarding HR processes.

Skills

HR experience

Organisational skills

Communication skills

Attention to detail

Microsoft Office proficiency

Tools

FlowLogic

Job description

Centre of Care Disability Services – Hamlyn Terrace NSW

Centre of Care Disability Services Pty Ltd
Location: Hamlyn Terrace, NSW
Employment Type: Full-Time

About Us

Centre of Care Disability Services is a disability support provider based on the Central Coast, dedicated to delivering high-quality, person-centred care. We are committed to empowering participants to live with dignity, independence, choice and control.

As our organisation continues to grow, we are seeking a highly organised, proactive and motivated HR & Administration Assistant to join our team.

About the Role

We are looking for a reliable and detail-oriented individual to support the day-to-day human resources, recruitment, workforce coordination, compliance and administrative functions of our organisation.

This is a varied, hands-on role suited to someone who enjoys working in a fast-paced environment, managing competing priorities and supporting both employees and management.

Working closely with our Service Manager, Operations Managers, SIL Managers and wider management team, you will play an important role in maintaining effective HR processes, coordinating staffing requirements and supporting the smooth operation of our services.

Key Responsibilities

Human Resources & Recruitment

• Coordinate recruitment activities, including preparing job advertisements, screening applications, scheduling interviews and conducting reference checks.
• Prepare employment contracts, onboarding documentation and employee correspondence.
• Coordinate employee onboarding, inductions and offboarding processes.
• Maintain accurate and confidential employee records, personnel files and HR documentation.
• Assist with the preparation and implementation of HR policies, procedures and workplace documentation.
• Support performance management processes, probation reviews and employee relations administration.
• Respond to employee enquiries regarding employment conditions, HR processes and workplace policies.

Rostering & Workforce Coordination

• Assist with the preparation, coordination and maintenance of employee rosters.
• Liaise with Operations Managers and SIL Managers regarding staffing requirements, employee availability and shift coverage.
• Coordinate roster adjustments, including short-notice changes, employee absences and staffing gaps.
• Monitor staffing requirements and assist with workforce planning.
• Support rostering practices that align with operational requirements, employment contracts and applicable industrial instruments.

Compliance & Administration

• Monitor and maintain employee compliance documentation, including NDIS Worker Screening Checks, Working with Children Checks, First Aid and CPR certifications.
• Track document expiry dates and follow up with employees to ensure compliance requirements are maintained.
• Assist with internal audits and workforce compliance processes.
• Support compliance with the NDIS Practice Standards, Fair Work legislation, the SCHADS Award and organisational policies.
• Maintain HR databases, employee information and administrative systems.
• Provide general administrative support to management and operational teams.
• Prepare correspondence, reports, spreadsheets and other workplace documentation as required.

Skills & Experience

• To be successful in this role, you will demonstrate:
• Previous experience in human resources, administration, recruitment, workforce coordination or a similar role.
• Strong organisational skills with the ability to manage multiple tasks and competing deadlines.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy when maintaining records and preparing documentation.
• Confidence using Microsoft Office and HR, rostering or administrative systems.
• A proactive, professional and solutions-focused approach.
• Ability to work independently while contributing positively to a collaborative team.
• Strong interpersonal skills and confidence communicating with employees and management.
• A high level of discretion and confidentiality when handling sensitive employee information.

Highly Regarded

• Previous experience within the disability, NDIS, aged care, healthcare or community services sectors.
• Knowledge of the SCHADS Award, National Employment Standards and Fair Work obligations.
• Experience with NDIS workforce compliance and employee screening requirements.
• Experience using FlowLogic or similar HR and rostering systems.
• Experience managing staff rosters and responding to short-notice staffing requirements.
• Qualifications in Human Resources, Business Administration or a related discipline.

Employment Requirements

• The successful applicant must hold, or be willing to obtain:
• NDIS Worker Screening Check.
• Working with Children Check.
• National Police Check.

Why Join Centre of Care?

• Full-time opportunity based in Hamlyn Terrace on the Central Coast.
• Join a supportive and growing organisation.
• Enjoy a varied role with exposure to HR, recruitment, compliance and workforce coordination.
• Opportunities to further develop your HR and administration skills.
• Make a meaningful contribution to an organisation supporting people living with disability.