HR & Administrative Officer

Migrant Resource Centre North West Region; Geelong; On-site; AUD 42,000 - 64,000; Part time

Benefits offered by this job

Salary packaging benefits

Job summary

The Migrant Resource Centre North West Region is seeking an HR & Administrative Officer to manage HR administration across the region, including recruitment, onboarding, performance management, policy development and staff wellbeing. The role also covers broader office and organisational support functions.

The fixed-term, part-time position (30.4 hours per week) involves liaising with management, maintaining records, supporting WHS compliance and contributing to organisational efficiency under

Qualifications

• Tertiary qualifications in Business Management, Human Resources, or a related field.
• Minimum of 3+ years' proven experience in HR administration, office management, or a similar role.
• Strong knowledge of employment legislation, HR policies and compliance requirements.
• Excellent verbal and written communication skills, with the ability to develop relationships and collaborate effectively.
• Proficiency in Microsoft Office Suite, HRIS systems, and web-based platforms (Seek, Fit2Work).
• Demonstrated ability to manage multiple priorities, work under pressure, and adapt to changing organisational needs.
• High attention to detail, accuracy and confidentiality, especially in record-keeping and reporting.
• Sound understanding of Occupational Health & Safety standards and procedures.

Responsibilities

• Coordinate and deliver HR documentation, including employment contracts, position descriptions, work plans, onboarding and offboarding processes.
• Oversee recruitment activities, including job descriptions, advertising, screening, interviewing and managing hiring processes.
• Facilitate onboarding and orientation for new staff and board members, including induction sessions.
• Coordinate and support performance management processes, including probation reviews, annual appraisals and staff development plans.
• Develop, review and implement HR policies, procedures, templates and standards, ensuring legal compliance.
• Monitor and manage staff wellbeing, WHS standards and workplace culture.
• Assist the Chairman, COM and senior management with daily operations, including scheduling, correspondence and preparing reports.
• Oversee administrative policies, office procedures and facilities management.

Skills

Communication skills

HR knowledge

MS Office

HRIS familiarity

Education

Tertiary qualifications in Business Management or HR

Tools

HRIS systems

Seek

Fit2Work

Job description

HR & Administrative Officer

About Us

The Migrant Resource Centre North West Region (MRCNWR) is a community based, non-profit organisation with extensive years of history in providing services to our multicultural communities. We provide our services from office locations in St Albans and Hume and also undertake outreach services. The organisation has a range of service areas that include Settlement services, Aged Care, Disability Services, Learning Centre services, NDIS & Home Care Packages program as well as Community projects.

About the Role:

The HR Officer provides comprehensive HR administration and support across MRC North West Region, acting as a point of contact between internal and external stakeholders. The role covers the full HR lifecycle including recruitment, onboarding, performance management, policy development, compliance, and staff wellbeing, alongside broader office and organisational support functions.

HR OFFICER ROLE:

Key Responsibilities & Duties

• Coordinate and deliver HR documentation, including employment contracts, position descriptions, work plans, onboarding and offboarding processes.


• Manage and maintain accurate electronic employee records and HR systems to ensure compliance and up-to-date data.


• Oversee recruitment activities, including job descriptions, advertising, screening, interviewing and managing hiring processes.


• Facilitate onboarding and orientation for new staff and board members, including induction sessions.


• Coordinate and support performance management processes, including probation reviews, annual appraisals and staff development plans.


• Develop, review and implement HR policies, procedures, templates and standards, ensuring legal compliance.


• Support staff training and development initiatives, including First Aid, CPR, Mental Health and Fire Warden training.


• Monitor and manage staff wellbeing, WHS standards and workplace culture.


• Administer and support grievance and complaint procedures, ensuring confidentiality and professionalism.


• Maintain asset registers, manage insurance policies and oversee compliance with legal and regulatory requirements.

Key Selection Criteria

• Tertiary qualifications in Business Management, Human Resources, or a related field.


• Minimum of 3+ years' proven experience in HR administration, office management, or a similar role.


• Strong knowledge of employment legislation, HR policies and compliance requirements.


• Excellent verbal and written communication skills, with the ability to develop relationships and collaborate effectively.


• Proficiency in Microsoft Office Suite, HRIS systems, and web-based platforms (e.g., Seek, Fit2Work).


• Demonstrated ability to manage multiple priorities, work under pressure, and adapt to changing organisational needs.


• High attention to detail, accuracy and confidentiality, especially in record-keeping and reporting.


• Sound understanding of Occupational Health & Safety standards and procedures.


• Assist the Chairman, COM and senior management with daily operations, including scheduling, correspondence and preparing reports.


• Oversee administrative policies, office procedures and facilities management.


• Act as a liaison for legal, regulatory and compliance matters.


• Manage communication channels, including brochures, newsletters, website updates and social media.


• Coordinate organisational assets, IT systems and infrastructure.


• Support financial processes, including timesheet management, payroll support and invoicing assistance.

Stakeholder & Community Engagement

• Develop and maintain strong relationships with staff, partners, government agencies and community stakeholders.


• Promote the organisation's professional image and community presence through active engagement and marketing efforts.

Other Duties

This position description contains the key tasks associated with this position. The list of key tasks is not intended to be complete. Other tasks will be assigned from time to time to meet the needs of the organisation.

All appointments to the MRC North West Region are subject to the following checks;

• Reference checks


• National Police Record Check


• Working with Children Check


• Right to work in Australia

Your application will include the following questions:

• Which of the following statements best describes your right to work in Australia?


• How many years' experience do you have in an HR administration or similar role?


• Do you hold a current Working with Children Check?

Employment Details / Salary & Conditions

This is a fixed-term, part-time (30.4 hours per week) position for 12 months, covering Maternity Leave, with the possibility of extension. Salary in accordance with Social, Community, Home Care and Disability Services Industry Award 2010, plus superannuation and salary packaging benefits. Employment is subject to a satisfactory National Police Record Check.

Why Join Us?

• Salary packaging benefits


• Meaningful work supporting migrant and refugee communities


• Tertiary qualifications in Business Management, Human Resources or a related field


• Valid Victorian Driver Licence


• Current Working With Children Check


• National Police Check


• Right to work in Australia

Position Title: HR & Administrative Officer

Hours of Work: 30.4 Hours per week - Part Time

Award: Social, Community, Home Care and Disability Services Industry Award 2010 and the National Employment Standards (Salary Packaging available)

Tenure: Fixed-term, 12 months (Maternity Leave Cover), with possible extension

Reports to: Executive Officer

Date: 9 November 2026

Application closing Date: 2 October 2026