HR Administration Specialist

Hitachi Energy Ltd.; Brisbane; On-site; AUD 65,000 - 90,000; Full time

Job summary

Hitachi Energy Ltd. in Australia is seeking an HR Administration Specialist to support the employee lifecycle and deliver a high-quality HR service. You will partner with leaders and staff to maintain accuracy, efficiency and policy compliance across HR processes.

Join a team focused on continuous improvement, process excellence and a safe, compliant workplace. The role requires coordination, data accuracy, and strong administration within Australian employment law.

Qualifications

• Tertiary qualification in Human Resources or a related discipline.
• 2–3 years’ experience in HR administration or coordination.
• Experience providing HR administrative support across the employee lifecycle.
• Experience using HRIS.
• Strong Excel skills as part of MS Office.
• Excellent written and verbal communication.

Responsibilities

• Coordinate HR administration activities across the full employee lifecycle to ensure a seamless experience.
• Prepare and manage employment contracts, variations, and HR documentation.
• Support onboarding, offboarding and probation review processes while ensuring compliance.
• Maintain accurate employee records and confidential information within the HRIS.
• Conduct HR data audits and ensure data integrity across systems.
• Produce HR reports and provide workforce data insights for decision-making.
• Administer employee engagement platforms and wellbeing initiatives.
• Ensure compliance with Australian employment laws and company policies.

Skills

Excel

Communication skills

Organizational skills

Time management

Attention to detail

Discretion

Prioritization

Education

HR degree or related

Tools

HRIS

Job description

Job Summary

You as a HR Administration Specialist will be a key member of the Australia HR team, providing high-quality operational HR support across the employee lifecycle while partnering with leaders and employees to deliver an excellent employee experience. The role encompasses HR coordination, business partnering, and continuous improvement responsibilities, while maintaining accuracy, efficiency, and compliance with company policies and Australian employment legislation.

How you'll make an impact

• Coordinate HR administration activities across the full employee lifecycle, ensuring a seamless employee experience.
• Prepare and manage employment contracts, contract variations, and HR documentation.
• Support onboarding, offboarding, and probation review processes while maintaining compliance standards.
• Maintain accurate employee records and confidential personnel information within the HRIS.
• Conduct HR data audits, resolve discrepancies, and ensure data integrity across systems.
• Produce HR reports and provide workforce data insights to support business decision-making.
• Administer employee engagement platforms, surveys, recognition, wellbeing, and employee experience initiatives.
• Ensure compliance with Australian employment legislation, company policies, and internal audit requirements.
• Drive continuous improvement by identifying process enhancements, maintaining HR documentation, and promoting a culture of safety and Zero Harm.

Your Background

• Tertiary qualification in Human Resources or a related discipline.
• 2 to 3 years’ experience in HR administration or coordination.
• Demonstrated experience providing HR administrative support across the employee lifecycle.
• Experience using Human Resource Information Systems (HRIS).
• Strong Microsoft Office skills, particularly Excel.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Exceptional attention to detail and commitment to accuracy.
• Ability to manage multiple competing priorities.
• High level of discretion and professionalism when handling confidential information.