Hire Administration & Accounts Officer

Largo Partnership; Moss Vale; On-site; AUD 55,000 - 75,000; Full time

Job summary

Ag & Earth is a family-owned agricultural and earthmoving equipment hire business based in Moss Vale, operating alongside Armour Group. We are seeking an experienced Administration & Accounts Officer to manage day-to-day administration and provide accounting support across both businesses.

This varied role includes accounts payable/receivable, Xero-based bookkeeping, hire coordination and customer service, with training and career progression opportunities.

Qualifications

• Minimum 2 years in administration and/or accounts roles.
• Experience with Xero or similar accounting software.
• Solid understanding of accounts payable, accounts receivable and bank reconciliations.

Responsibilities

• Respond to customer hire enquiries by phone and email.
• Prepare quotes and hire documentation.
• Book machinery and maintain records in the hire management system.
• Issue hire contracts and ensure paperwork is completed.
• Coordinate with yard and workshop teams to prepare machinery for collection or delivery.
• Process and close completed hires and outstanding paperwork.
• Handle accounts payable and accounts receivable; perform bank reconciliations.
• Process invoices and payments; follow up on outstanding customer accounts.
• Maintain accurate financial records in Xero.
• Assist senior accounts staff with month-end processes and general accounting tasks.
• Share reception and telephone duties across both businesses.
• Maintain organized electronic records and filing.

Skills

Administration

Accounts

Bookkeeping

Xero

Attention to detail

Communication

Multitasking

Microsoft Excel

Tools

Excel

Job description

You will help manage the day-to-day administration of the Ag & Earth hire business while also providing accounting and administrative support across Ag & Earth and Armour Group. This is a varied role combining accounts, administration, hire coordination and customer service.

Key responsibilities

• Responding to customer hire enquiries by phone and email
• Preparing quotes and hire documentation
• Booking machinery and maintaining accurate records within hire management system
• Issuing hire contracts and ensuring required paperwork is completedCoordinating with yard and workshop teams to ensure machinery is ready for collection or delivery
• Ensuring returned equipment and completed hires are correctly processed and closed
• Following up outstanding paperwork, photos, accounts and internal actions
• Accounts payable and accounts receivable
• Bank reconciliations
• Credit card and fuel account reconciliations
• Processing and allocating invoices and payments
• Following up outstanding customer accounts
• Maintaining accurate financial records in Xero
• Assisting senior accounts staff with month-end processes and general accounting tasks
• Sharing reception and telephone duties across both businesses
• Maintaining accurate electronic records and filing

About you

• At least 2 years' experience in administration, accounts, bookkeeping or a similar office-based role
• Experience using Xero, or strong experience with comparable accounting software
• A sound understanding of basic accounting concepts, including accounts payable, accounts receivable and bank reconciliations
• Strong computer and general administration skills
• Excellent attention to detail, particularly when working with numbers and financial information
• The ability to prioritise and manage multiple tasks in a busy environment
• Confident written and verbal communication skills
• A proactive approach to following up outstanding tasks and seeing jobs through to completion
• A willingness to learn about agricultural and earthmoving machinery

About us

Ag & Earth is a family-owned agricultural and earthmoving equipment hire business based in Moss Vale, operating alongside our sister company, Armour Group, an established agricultural machinery dealership. As our hire business continues to grow and we introduce a new hire management system, we are looking for an experienced Administration & Accounts Officer to become a key part of our team.

• Salary reviews at six and twelve months based on agreed performance milestones
• Monday to Friday, 8:00am–4:30pm — no weekends
• Training in our machinery range and hire management system
• Support and training from experienced accounts staff
• A varied role where no two days are exactly the same
• The opportunity to take ownership of the hire administration function as the business grows
• Potential career progression into Hire Operations Coordination, Hire Sales or Account Management