Guest Experience & Admin Coordinator – Real Estate Office

Colliers; Toowoomba Regional; On-site; AUD 50,000 - 60,000; Full time

Job summary

Colliers Toowoomba is seeking a friendly receptionist to welcome clients and visitors, answer calls, and support the sales and property management teams. You will maintain an organised reception area, manage mail and deliveries, perform data entry and reporting, and assist cross-functional teams in day-to-day duties.

The role offers a competitive salary, ongoing training, and access to an onsite gym and wellness facilities in a collaborative, inclusive work environment.

Qualifications

• High school diploma or equivalent required.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Strong organisational skills and attention to detail.
• Ability to multitask and prioritise effectively.
• Professional and friendly demeanor with a can-do attitude.
• Knowledge of Property Me and Rex is a plus.

Responsibilities

• Greet and welcome visitors with warmth and courtesy.
• Answer and direct incoming phone calls efficiently.
• Maintain a clean and organised reception area.
• Manage incoming/outgoing mail, emails and deliveries.
• Perform data entry and property activity reporting.
• Assist the Sales team with administrative tasks.
• Provide support to the Property Management team.
• Handle rental payments and banking duties.

Skills

Microsoft Office Suite

Organisational skills

Attention to detail

Multitasking

Education

High school diploma or equivalent

Tools

Property Me

Rex

Job description

Colliers Toowoomba is seeking a friendly receptionist to welcome clients and visitors, answer calls, and support the sales and property management teams. You will maintain an organised reception area, manage mail and deliveries, perform data entry and reporting, and assist cross-functional teams in day-to-day duties.

The role offers a competitive salary, ongoing training, and access to an onsite gym and wellness facilities in a collaborative, inclusive work environment.