Project Support and Governance Officer

Department of Planning, Housing and Infrastructure NSW; Newcastle; On-site; AUD 103,000 - 114,000; Full time

Job summary

The Department of Planning, Housing and Infrastructure NSW invites applications for a Project & Governance Support Officer in Newcastle (preferred), with other NSW locations negotiable. The role supports Crown Lands governance and project delivery, contributing to strategic priorities and ensuring rigorous documentation and reporting.

You will coordinate governance activities, manage records and secretariat duties, support audits and risk processes, and build strong stakeholder relationships.

Qualifications

• Proficient in SharePoint and Content Manager.
• Highly organised and able to manage competing priorities.
• Strong attention to detail and accuracy in documentation and governance processes.
• Excellent communicator with the ability to engage professionally with a wide range of stakeholders.
• Flexible, adaptable and agile, able to respond positively to changing priorities and business needs.
• Collaborative team player who values strong relationships and shared goals.
• Proactive and solutions-focused, with sound judgement and initiative.
• Comfortable working with systems, reporting tools and administrative processes.

Responsibilities

• Support the delivery of governance initiatives and projects that help drive strategic business priorities and strengthen governance outcomes across Crown Lands.
• Coordinate and provide operational and administrative support across multiple projects and work programs, including audit, risk and governance activities.
• Monitor project plans, milestones, deliverables, and reporting requirements to ensure activities remain on track, and support the tracking and escalation of actions and issues as required.
• Manage governance processes, records, correspondence, shared mailboxes, and reporting systems with a high degree of accuracy, including maintaining governance registers, records and project documentation.
• Assist with research, analysis, business documentation, reports, briefing papers, and project communications, including the preparation of governance reports, dashboards and briefing materials.
• Coordinate stakeholder engagement activities and build effective relationships across the business to support governance activities and facilitate collaboration and information sharing.
• Provide secretariat support, including scheduling meetings, preparing agendas and papers, capturing actions, and following up on outcomes.
• Contribute to continuous improvement initiatives and help strengthen governance, risk, and audit processes.

Skills

SharePoint

Content Manager

Organised

Attention to detail

Communication

Stakeholder management

Adaptable

Team player

Job description

Department of Planning, Housing and Infrastructure NSW – Newcastle West NSW

• Office location: Newcastle preferred, other locations by negotiation
• Salary ranges from $102,936 - $113,579 plus super

Are you highly organised, proactive, and passionate about keeping projects on track? Do you thrive in a fast-paced environment? If you're a natural coordinator with exceptional attention to detail and a collaborative mindset, we want to hear from you.

We are seeking a Project & Governance Support Officer to play a pivotal role in supporting the delivery of Crown Lands’ strategicpriorities. This is an exciting opportunity to contribute to meaningful governance initiatives, support strategic projects, and work alongside a dedicated team committed to delivering positive outcomes across Crown Lands.

About the Role

In this diverse and rewarding role, you will:

• Support the delivery of governance initiatives and projects that help drive strategic business priorities and strengthen governance outcomes across Crown Lands.
• Coordinate and provide operational and administrative support across multiple projects and work programs, including audit, risk and governance activities.
• Monitor project plans, milestones, deliverables, and reporting requirements to ensure activities remain on track, and support the tracking and escalation of actions and issues as required.
• Manage governance processes, records, correspondence, shared mailboxes, and reporting systems with a high degree of accuracy, including maintaining governance registers, records and project documentation.
• Assist with research, analysis, business documentation, reports, briefing papers, and project communications, including the preparation of governance reports, dashboards and briefing materials.
• Coordinate stakeholder engagement activities and build effective relationships across the business to support governance activities and facilitate collaboration and information sharing.
• Provide secretariat support, including scheduling meetings, preparing agendas and papers, capturing actions, and following up on outcomes.
• Contribute to continuous improvement initiatives and help strengthen governance, risk, and audit processes.

For more information, please visit the Role Description:Project Support and Governance Officer

What we're looking for

We're seeking someone who is:

• Proficientin SharePoint and ideally Content Manager (or similar record‑keeping systems).
• Highly organised and able to manage competing priorities with confidence.
• Has strong attention to detail and a commitment to accuracy in documentation, reporting, and governance processes.
• An excellent communicator, with the ability to engage professionally with a wide range of stakeholders.
• Flexible, adaptable and agile, able to respond positively to changing priorities and business needs.
• A collaborative team player who values strong relationships and enjoys working towards shared goals.
• Proactive and solutions-focused, with sound judgement and initiative.
• Comfortable working with systems, reporting tools and administrative processes.

About us

The Department of Planning, Housing and Infrastructure (DPHI) improves the liveability and prosperity of NSW. To achieve this, we: create vibrant, productive spaces and precincts; manage lands, assets and property effectively and deliver affordable and diverse housing. We strive to be a high-performing, world-class public service organisation that celebrates and reflects the full diversity of the community we serve and builds the cultural capability of our department to improve outcomes with and for Aboriginal people, communities and entities.

We are an inclusive and accessible workplace, where your individual contributions are valued, and where everyone is encouraged to feel a sense of connection and belonging. DPHI supports various employee affinity groups, practices flexible working, offers job share and workplace adjustments.

Should you require further information about the role please contact Deepa Chand, Manager Audit and Risk via ***********@crownland.nsw.gov.au

Atalentpool may be created for ongoing and temporary opportunities of the same role or role type that may become available over the next 18 months.

We encourage and support applications from people with disability. Please reach out to us to discuss any accommodations or adjustments that may be needed during the recruitment process (including an alternate format of the application form), ensuring that you have every opportunity to showcase your talent, skills, and potential. Contact the Talent Team via ***************@dpie.nsw.gov.au or (02) 63637*** - HR Support, option 2, DPHI People Advisory, option 1 and reference 'Request an Adjustment - Job Title and Reference Number'.

Check out ourAboriginal applicants guideto assist with applying for the role or contact ourAboriginal CareerPathwaysteam for a yarn.

Please note to be eligible to apply for this position you must be an Australian or New Zealand citizen or permanentresident orhold a valid Australian working Visa for the duration of the appointment.This role is subject to standard pre-employment checks, including a criminal record check.