Governance & Project Admin Coordinator (Flexible)

Harness Racing Victoria; Melbourne; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Flexible working arrangements

Employee Assistance Program

Discounted health insurance

Free on-site parking

Job summary

Harness Racing Victoria (HRV) is seeking an Administration Support Officer on a two-year fixed-term basis to support the Legislative Reform Project. You will coordinate project activities, maintain registers, prepare governance materials, and support reporting to the Project Manager and executive team.

The role involves maintaining project documentation, coordinating meetings and communications, and assisting with governance forums.

Qualifications

• Experience providing administrative or coordination support to a project or governance function.
• Ability to manage project documentation, registers and reporting.
• Experience in a government or statutory environment is advantageous.
• Strong organisational skills and attention to detail.

Responsibilities

• Coordinate project activities, deadlines and deliverables; maintain the master plan and action registers.
• Establish and maintain an organised project document repository and governance materials.
• Coordinate meetings, circulate papers, record minutes and actions.
• Prepare status updates, briefing materials and correspondence for governance forums.
• Support stakeholder communication and information sharing across workstreams and government bodies.
• Maintain project registers (action, risk, issue, dependency, decision) and assist with financial administration.

Skills

Organisational skills

Time management

Collaboration

Discretion

Proactive approach

Education

Business / project administration qualification

Job description

Harness Racing Victoria (HRV) is seeking an Administration Support Officer on a two-year fixed-term basis to support the Legislative Reform Project. You will coordinate project activities, maintain registers, prepare governance materials, and support reporting to the Project Manager and executive team.

The role involves maintaining project documentation, coordinating meetings and communications, and assisting with governance forums.