Global CAFM System Administrator

OneSchool Global; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

OneSchool Global is seeking a Global CAFM Administrator based in Sydney to join the Infrastructure Delivery & Facilities Management Team. You will manage and optimise the CAFM platform, coordinate maintenance schedules across 120+ campuses and deliver dashboards and insights for decision-making.

The role requires experience with CAFM/CMMS, data management, and strong communication across regions. A global, onsite position offers exposure to a wide network and ongoing improvement initiatives.

Qualifications

• Experience administering a CAFM, CMMS or similar facilities management system.
• Comfortable working with asset data, maintenance schedules and reporting.
• Ability to communicate technical information clearly to a wide range of users.
• Experience working across multiple stakeholders and locations.

Responsibilities

• Manage and maintain OneSchool Global's CAFM platform.
• Coordinate preventive maintenance schedules across the global network.
• Maintain asset registers and ensure data integrity.
• Develop system reporting, dashboards and performance insights.
• Support system implementation, enhancements and continuous improvement initiatives.
• Deliver training and support to users across multiple regions.
• Work closely with facilities teams, vendors and key stakeholders to maximise system effectiveness.
• Uphold and model OneSchool Global's values and ethos.

Skills

Systems administration

Data management

Advanced Excel

Reporting & analytics

Communication of technical info

Stakeholder collaboration

Tools

CAFM/CMMS

Job description

We are seeking a Global CAFM Administrator to join our Infrastructure Delivery & Facilities Management Team on a full-time, permanent basis.

Based in Sydney, this role works closely with the Australian Regional Support Office team while supporting stakeholders across our global network.

Supporting a global network of 120+ campuses across more than 20 countries, this role is responsible for the administration, optimisation and ongoing development of OneSchool Global's CAFM platform. You will play a key role in ensuring our facilities, asset and maintenance data is accurate, accessible and supports effective decision-making across the organisation.

As a Global CAFM Administrator, you will:

• Manage and maintain OneSchool Global's CAFM platform.
• Coordinate preventive maintenance schedules across the global network.
• Maintain asset registers and ensure data integrity.
• Develop system reporting, dashboards and performance insights.
• Support system implementation, enhancements and continuous improvement initiatives.
• Deliver training and support to users across multiple regions.
• Work closely with facilities teams, vendors and key stakeholders to maximise system effectiveness.
• Uphold and model OneSchool Global's values and ethos.

Why You’ll Love Working With UsAt OneSchool Global, we empower our people to thrive and be their best. When you join us, you’ll enjoy:

• A truly global role supporting campuses across more than 20 countries.
• The opportunity to shape and enhance a critical facilities management platform.
• Exposure to facilities management, asset management and technology on a global scale.
• Ongoing professional development and career growth opportunities.
• A collaborative and supportive team environment.
• Being part of one of the world’s largest truly global school networks.
• A commitment to providing a safe and caring working and learning environment with a strong focus on safeguarding and wellbeing.

About YouYou will have experience administering a CAFM, CMMS or similar facilities management system and be comfortable working with asset data, maintenance schedules and reporting.You will also bring:

• Strong systems administration and data management skills.
• Experience managing asset registers and maintenance programs.
• Advanced Excel and reporting capabilities.
• Strong attention to detail and problem-solving skills.
• The ability to communicate technical information clearly to a wide range of users.
• Experience working across multiple stakeholders and locations.

About OSGOneSchool Global is one of the world’s largest, truly global schools, with over 8000 students, 120+ campuses and 2000 staff operating across 20 countries. Our innovative approach to education emphasises self-directed learning, where students take initiative and responsibility for their learning journey. In Australia, we have 31 campuses spanning across New South Wales, Victoria, Queensland, South Australia, Tasmania and Western Australia.