General Administration

Fresenius Medical Care; City Of Stirling; On-site; AUD 52,000 - 62,000; Full time

Job summary

Fresenius Medical Care is seeking an experienced Administrative Assistant to support executives and teams in a fast-paced environment. You will prepare reports, manage travel arrangements, and coordinate meetings, ensuring accurate filing and timely distribution of documents.

The role requires strong organizational and communication skills, with a proven ability to prioritize tasks and maintain discretion in handling sensitive information. This position is based on-site in Australia.

Qualifications

• At least 4 years of experience as an Administrative Assistant or similar role.
• Strong organizational and time management skills with ability to prioritize.
• Excellent written and verbal communication skills.

Responsibilities

• Prepare reports, memos, notices and minutes with minimal supervision.
• Arrange travel and accommodation for the Managing Director and other managers for travel.
• Handle messages professionally and forward to Operations Team when needed.
• Organise logistics for meetings and events on time per policy.
• Produce high-impact presentation materials as required by Operations Team.
• Other related tasks may be assigned.

Skills

Organizational skills

Time management

Written and verbal communication

Attention to detail

Tools

MS Office

PowerPoint

MS Word

MS Excel

Job description

Key Responsibilities / Accountabilities:

• To prepare reports, memos, meeting notices and minutes of the meeting and the like are distributed and/or filed accurately and on time in accordance with Department's standards, with minimal supervision.
• All travel and accommodation requirements of the Managing Director and other managers of the Department for international travel or directly with providersfor local trips, in accordance with company policies and procedures.
• Request messages and inquiries are handled professionally and discreetly. When explicitly authorized to do so, the same are acted upon as soon as received. Otherwise, the same are forwarded to the Operations Team for action as soon as received.
• 100% of logistics requirements for meetings, events and the like are organized efficiently and on time, in accordance with company policies and procedures.
• High impact presentation materials produced according to Operations Team requirements.
• Other related tasks may be assigned from time to time.

Competencies (attitude, skills, typical qualifications and experience):

• At least 4 years of experience as an Administrative Assistant or in a similar role
• Strong organizational and time management skills with the ability to prioritize tasks effectively
• Excellent written and verbal communication skills