General Administration

CH01 CHE Fresenius Medical Care (Schweiz) AG; City Of Stirling; On-site; AUD 48,000 - 64,000; Full time

Job summary

CH01 CHE Fresenius Medical Care (Schweiz) AG is seeking an experienced Administrative Assistant for onsite duties in Stirling, WA. The role focuses on preparing reports, coordinating travel for executives, and handling requests with discretion.

The candidate will manage meeting logistics, produce presentation materials, and perform other related administrative tasks under minimal supervision. A minimum of four years in a similar role is required, with strong MS Office skills and excellent

Qualifications

• At least 4 years of experience in an Administrative Assistant or similar role.
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Word, Excel, Outlook and PowerPoint.

Responsibilities

• Prepare reports, memos, meeting notices and minutes with accuracy and on time.
• Arrange travel and accommodation for executives in line with policies.
• Handle requests professionally and dispatch to Operations Team as needed.
• Coordinate logistics for meetings and events, ensuring timely execution of arrangements.
• Create high-impact presentation materials as required.
• Other related administrative tasks as assigned.

Skills

Organizational skills

Time management

Communication skills

Detail orientation

Tools

Microsoft Office Suite

Job description

## General AdministrationApply: Onsite: Stirling, WA: Full time: Posted Today: End Date: September 23, 2026 (12 days left to apply): R0266440**Key Responsibilities / Accountabilities:*** To prepare reports, memos, meeting notices and minutes of the meeting and the like are distributed and/or filed accurately and on time in accordance with Department's standards, with minimal supervision.* All travel and accommodation requirements of the Managing Director and other managers of the Department for international travel or directly with providers for local trips, in accordance with company policies and procedures.* Request messages and inquiries are handled professionally and discreetly. When explicitly authorized to do so, the same are acted upon as soon as received. Otherwise, the same are forwarded to the Operations Team for action as soon as received.* 100% of logistics requirements for meetings, events and the like are organized efficiently and on time, in accordance with company policies and procedures.* High impact presentation materials produced according to Operations Team requirements.* Other related tasks may be assigned from time to time.**Competencies (****attitude, skills, typical qualifications and experience):*** At least 4 years of experience as an Administrative Assistant or in a similar role* Strong organizational and time management skills with the ability to prioritize tasks effectively* Excellent written and verbal communication skills* Proficient in using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)* A keen eye for detail and the ability to work accurately under pressure* Adaptable and flexible, with a proactive and solutions-oriented approach* Makes decisions regarding own work methods, occasionally in ambiguous situations.