Fundraising & Volunteer Coordinator

Property Industry Foundation; Sydney; On-site; AUD 70,000 - 90,000; Full time

Job summary

Property Industry Foundation in Sydney is seeking a Fundraising & Volunteer Coordinator to manage fundraising, events and volunteer programs, deepening supporter engagement and strengthening community partnerships.

Reporting to the National Head of Fundraising, this hands‑on role combines donor stewardship, event coordination, CRM administration and cross‑functional collaboration to deliver outstanding supporter experiences and growth.

Qualifications

• Experience in fundraising, events, customer service, volunteer coordination or a related field.
• Strong stakeholder engagement and relationship management skills.
• Excellent written and verbal communication skills.
• Strong organisational and time management capabilities.
• Experience working with CRM systems and databases.
• Ability to manage multiple priorities and deadlines.
• High level of accuracy and attention to detail.
• Willingness to work occasional evenings, weekends and travel interstate when required.

Responsibilities

• Coordinate and enhance volunteer engagement by supporting recruitment, onboarding, training and recognition of volunteers.
• Support corporate volunteer projects and working bees with logistics and stakeholder coordination.
• Drive donor onboarding, stewardship and timely donation processing.
• Coordinate fundraising events and campaigns, including logistics and reporting.
• Deliver high‑quality CRM and donor data management for reporting and operations.
• Promote a positive culture and collaborative teamwork across the charity.

Skills

Fundraising

Event coordination

Volunteer coordination

Donor engagement

Stakeholder management

Tools

CRM systems

Volunteer databases

Event management software

Job description

Property Industry Foundation – Sydney CBD NSW

Reporting to the National Head of Fundraising, the Fundraising & Volunteer Coordinator is responsible for coordinating fundraising, events and volunteer programs that deepen supporter engagement, strengthen community partnerships and contribute to achieving the Foundation's strategic objectives.

This is a diverse and hands‑on role that combines donor stewardship, fundraising support, event coordination, volunteer engagement and CRM administration. Working across a range of stakeholders including donors, volunteers, corporate partners, committee members and internal teams, you will help deliver exceptional supporter experiences while contributing to fundraising growth and community impact.

The ideal candidate is highly organised, proactive and relationship-focused, with a passion for delivering outstanding service and creating meaningful engagement opportunities for supporters and volunteers.

About the Role

Reporting to the National Head of Fundraising, the Fundraising & Volunteer Coordinator is responsible for coordinating fundraising, events and volunteer programs that deepen supporter engagement, strengthen community partnerships and contribute to achieving the Foundation's strategic objectives.

This is a diverse and hands‑on role that combines donor stewardship, fundraising support, event coordination, volunteer engagement and CRM administration. Working across a range of stakeholders including donors, volunteers, corporate partners, committee members and internal teams, you will help deliver exceptional supporter experiences while contributing to fundraising growth and community impact.

The ideal candidate is highly organised, proactive and relationship-focused, with a passion for delivering outstanding service and creating meaningful engagement opportunities for supporters and volunteers.

Key Responsibilities

Volunteer Coordination

Coordinate and enhance volunteer engagement by supporting the recruitment, onboarding, training and recognition of volunteers, ensuring exceptional event‑day experiences and a strong, sustainable volunteer network.

• Recruit, screen, onboard and support volunteers.
• Coordinate volunteer communications, scheduling and recognition activities.
• Support Event Managers with volunteer briefings and event‑day operations.
• Maintain accurate volunteer records and databases.
• Build and maintain a volunteer pipeline to support events and campaigns.
• Gather volunteer feedback and contribute to continuous improvement initiatives.

Working Bees

Coordinate and support corporate volunteer projects and working bees by managing stakeholder relationships, logistics, risk management and volunteer engagement.

• Support the planning and delivery of corporate working bees and community projects.
• Liaise with charity partners, volunteers and internal stakeholders to coordinate project requirements.
• Manage logistics, supplies, catering and volunteer support requirements.
• Record and track in‑kind and pro bono contributions.
• Coordinate communications and stakeholder engagement activities.
• Attend and support working bees as required.

Fundraising & Donor Engagement

Drive meaningful donor engagement and fundraising outcomes by delivering exceptional supporter experiences.

• Coordinate donor onboarding and stewardship activities.
• Manage supporter enquiries via phone and email, ensuring a high standard of customer service.
• Coordinate donor acknowledgement processes, including thank you letters, emails and impact communications.
• Support donor retention initiatives and identify opportunities to strengthen supporter engagement and lifetime value.
• Collaborate with internal teams to recognise and celebrate supporters across communication channels.
• Ensure timely and accurate donation processing and supporter record management.

Event & Campaign Support

Coordinate and support fundraising events and campaigns that drive engagement, revenue growth and meaningful community impact.

• Provide operational and administrative support for fundraising events and campaigns.
• Engage and motivate participants to maximise fundraising outcomes.
• Build and maintain relationships with event committees and key stakeholders.
• Assist with meeting coordination, event logistics, reporting, reconciliations and purchase orders.
• Monitor campaign performance and supporter engagement.
• Attend events as required, including occasional evenings, weekends and interstate travel.

CRM & Database Support

Deliver high-quality CRM and database administration that enables informed decision‑making, strong supporter stewardship and effective fundraising operations.

• Maintain accurate donor, volunteer and event data within the CRM.
• Process donations, event registrations and in‑kind contributions.
• Manage donation batching and gift tracking processes.
• Ensure data integrity and compliance with organisational business rules.
• Support reporting and fundraising administration activities.

Culture & Collaboration

Promote a positive and inclusive culture that strengthens teamwork, collaboration and organisational success.

• Demonstrate organisational values in all interactions.
• Contribute positively to team engagement and collaboration.
• Participate actively in team meetings, planning activities and organisational initiatives.
• Build respectful and inclusive relationships with colleagues, volunteers, donors and partners.

About You

You are a collaborative and highly organised professional who thrives in a fast‑paced environment and enjoys building meaningful relationships with a wide range of stakeholders. You are proactive, adaptable and motivated by the opportunity to make a genuine difference.

Essential Skills & Experience

• Experience in fundraising, events, customer service, volunteer coordination or a related field.
• Strong stakeholder engagement and relationship management skills.
• Excellent written and verbal communication skills.
• Strong organisational and time management capabilities.
• Experience working with CRM systems and databases.
• Ability to manage multiple priorities and competing deadlines.
• High level of accuracy and attention to detail.
• Willingness to work occasional evenings, weekends and travel interstate when required.

Desirable

• Experience within the not-for-profit sector.
• Experience supporting peer‑to‑peer fundraising events.
• Experience recruiting and managing volunteers.
• Knowledge of donor stewardship and supporter engagement practices.
• Current driver's license.

Why Join Us?

• Join a respected national charity creating lasting change for young people experiencing homelessness.
• Work alongside passionate and purpose-driven professionals.
• Build valuable experience across fundraising, events, volunteer engagement and stakeholder management.
• Enjoy a varied role with opportunities for professional growth and development.
• Make a meaningful contribution to projects and initiatives that create real community impact.

About Property Industry Foundation

Property Industry Foundation is the charity of the Australian property and construction industry. For 30 years, we have brought together businesses and industry leaders to create safe and supportive homes for young people experiencing or at risk of homelessness.

Through the generosity of our donors, volunteers and industry partners, we fund and build projects with specialist youth housing organisations across Australia, helping provide vulnerable young people with the stability and support they need to thrive.

Our work is powered by collaboration, community and a shared belief that every young person deserves a safe place to call home. We are a passionate, purpose-driven team committed to making a meaningful and lasting impact through fundraising, volunteering and industry engagement.