Fundraising Administrator

Perth Children's Hospital Foundation; Western Australia; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Additional Christmas and Birthdayleave

Reproductive leave available

Corporate discounts

Salary packaging benefits

Health and wellbeing benefits

Modern offices and facilities

Private health insurance discounts

Job summary

The Perth Children’s Hospital Foundation is seeking a proactive Fundraising Administrator to join our team on a full-time basis. You will provide high-level administrative support to the Fundraising team, coordinate campaigns, events, donor stewardship activities, and reporting processes to enable strategic donor engagement and fundraising initiatives.

Working with the Fundraising Operations and Engagement Manager and cross-functional teams, you will manage calendars, travel arrangements,

Qualifications

• Proven administrative experience supporting teams and campaigns.
• Strong written and verbal communication; professional liaison with stakeholders.
• Familiarity with CRM systems and donor databases is an advantage.

Responsibilities

• Provide high-level administrative support to the Fundraising team and campaigns.
• Coordinate campaigns, events, donor stewardship activities and reporting processes.
• Support with calendar coordination, travel, expense processing and meeting logistics.
• Prepare documents, correspondence, presentations and meeting materials.
• Respond to inquiries, manage calls and maintain a welcoming stakeholder experience.
• Contribute to continuous improvement of administrative systems and processes.
• Support the volunteer program and collaboration with related teams.

Skills

Administrative experience

CRM systems

Microsoft Office

Communication skills

Calendar coordination

Education

Bachelor's degree in a related field

Tools

Salesforce

Raiser's Edge

Job description

The Foundation is deeply committed to ensuring a safe and respectful culture, aimed at fostering inclusiveness and valuing diversity. We drive and promote an inclusive culture throughout our organisation and in the communities we interact with. We encourage applicants from all backgrounds to apply.

About Us

Now is an incredibly exciting time to join the Perth Children’s Hospital Foundation. The Foundation is an iconic West Australian charity with a proud history spanning more than 100 years, and with one single beneficiary, the Perth Children’s Hospital, we are dedicated to ensuring our sick children continue to receive the world class healthcare they deserve.

We are seeking a proactive and detail-oriented Fundraising Administrator to join our team on a full-time basis. This is a unique opportunity to contribute to a bold vision for children’s health in WA, working alongside a dynamic and purpose-driven team.

About The Role

The Fundraising Administrator plays a vital role in providing high-level administrative support to the Fundraising team, ensuring smooth day-to-day operations and enabling strategic donor engagement and fundraising initiatives.

Working closely with the Fundraising Operations and Engagement Manager and cross-functional teams, the Fundraising Administrator will contribute to the coordination of campaigns, events, donor stewardship activities, and reporting processes.

Key Responsibilities

• Provide professional and efficient administrative support to the Fundraising team, with a focus on enabling high-impact donor engagement and campaign delivery.
• Support the Chief Development Officer and Director of Growth with calendar coordination, travel arrangements, expense processing, and meeting logistics.
• Assist with the coordination and tracking of fundraising projects and events, donor stewardship activities, and strategic initiatives across the Foundation.
• Prepare and format documents, correspondence, presentations, and meeting materials to support internal and external communications.
• Attend to inbound phone calls and manage incoming and outgoing mail. Respond to general enquiries and ensure a welcoming and professional experience for our stakeholders.
• Interact professionally with staff, donors, and external stakeholders, maintaining confidentiality and discretion at all times.
• Contribute to the continuous improvement of administrative systems, processes, and documentation to enhance team efficiency.
• Support the Foundation’s volunteer program in collaboration with the Community Engagement Coordinator and the Head of People and Capability, assisting with coordination, onboarding and engagement activities.
• Undertake other administrative duties as required to support the Foundation’s mission and operations. Including occasional requirements outside of standard business hours and weekends.

About You

You’re an organised and pro‑active professional who thrives in a fast‑paced environment and is motivated by contributing to meaningful social impact. You enjoy supporting others, capable of building positive relationships and engaging with stakeholders at all levels.

You’ll Bring

• Demonstrated administrative experience, including, coordinating meetings, preparing agenda and minutes and supporting event logistics.
• Proficiency across the Microsoft Office Suite, including Excel, Word, Outlook and PowerPoint, with strong formatting and document preparation skills.
• Strong written and verbal communication skills, with an ability to work collaboratively with internal and external stakeholders.
• Familiarity with CRM systems (e.g. Salesforce, Raiser’s Edge, or similar) and donor databases is an advantage.
• Strong organisational skills, high attention to detail, and the ability to juggle multiple tasks and deadlines while maintaining accuracy and structure.
• Commitment to delivering high‑quality internal service and supporting the Foundation’s fundraising and impact goals.

Some Of Our Staff Benefits Include

• Additional Christmas and Birthday leave
• Reproductive leave available
• Access to various corporate discounts
• Decrease tax and increase your take home pay by salary packaging up to $15,899 of Living Expenses and up to $2,650 on Entertainment Benefits each FBT year.
• Extensive health and wellbeing benefits
• Modern offices and end of trip facilities
• Discounted private health insurance