Front Office & Facilities Coordinator

Charterhouse; City of Melbourne; On-site; AUD 55,000 - 63,000; Full time

Benefits offered by this job

Superannuation

Job summary

Charterhouse is seeking a highly organised Office Administrator to join a leading corporate organisation on a 12-month contract. As the first point of contact for visitors, employees, and external stakeholders, you will play a key role in ensuring the smooth day-to-day operation of the office.

This is a fully office-based role located in Sydney CBD, with occasional travel required to an alternate Sydney office location.

Qualifications

• Experience in Reception, Front Office Admin or Workplace Services.
• Excellent customer service and professional presentation.
• Strong organisation and multitasking in a fast-paced environment.
• Proficiency with Microsoft Office applications and visitor management systems.

Responsibilities

• Manage front office and reception operations.
• Answer phones, direct calls and welcome visitors.
• Coordinate sign-in processes and building sign-in with management.
• Organise office supplies, catering, and meeting room readiness.
• Monitor security access passes and assist with IT onboarding for new starters.
• Support mail, couriers, and logistics activities.

Skills

Reception experience

Front Office Administration

Workplace Services

Facilities Coordination

Customer service

Microsoft Office

Tools

Microsoft Office

Visitor management systems

Job description

Charterhouse is seeking a highly organised Office Administrator to join a leading corporate organisation on a 12-month contract. As the first point of contact for visitors, employees, and external stakeholders, you will play a key role in ensuring the smooth day-to-day operation of the office.

This is a fully office-based role located in Sydney CBD, with occasional travel required to an alternate Sydney office location.