Front Office Administrator

Square Capital | 時石證券; Sydney; On-site; AUD 52,000 - 76,000; Full time

Job summary

Square Capital is seeking an experienced Office Administrator in Barangaroo, Sydney. You will keep the business organised, track priorities, and ensure nothing falls through the cracks by proactive follow-ups and meticulous handling of details.

In this role you will welcome clients and partners, coordinate meetings, manage calendars and facilities, handle correspondence and support recruitment and finance tasks, all within a confidential, bilingual environment.

Qualifications

• At least 2 years' experience in administration or office support.
• Comfortable using Microsoft Office (Excel, Word, Outlook).
• Australian full working rights.
• Structured, office-based environment familiar.
• Native Mandarin (spoken and written) and professional English (spoken and written).

Responsibilities

• Manage general office administration and help maintain an organised, professional working environment.
• Welcome clients, business partners and other visitors, including coordinating visitor access, meeting rooms and refreshments.
• Coordinate meetings, calendars, conference facilities and related materials.
• Handle incoming calls, correspondence, deliveries and general office enquiries.
• Prepare, scan, organise and securely file business and client documentation.
• Monitor office supplies, equipment, meeting-room facilities and shared areas.
• Liaise with building management, suppliers and service providers regarding office services, maintenance and repairs.
• Assist with invoices, receipts, expense records, reimbursements and other information required by the finance team.
• Support recruitment coordination, interview scheduling, employee onboarding and offboarding.

Skills

Attention to detail

Reliability

Organization

Proactiveness

Independence

Communication skills

Tools

Microsoft Office

Job description

This is not a passive admin role where tasks are handed to you step by step.

It’s not just about booking meetings or filing documents.

keep the business organised, on track, and moving forward without things falling through the cracks.

• Following up when others forget
• Keeping priorities visible and structured
• Handling details properly, not “roughly done”

If you prefer being told exactly what to do every day, this role may not suit you.

If you take pride in staying organised and keeping things running smoothly, keep reading.

Location: Barangaroo, NSW 2000

Employment Type: Full-time

This Role Is Not For Everyone

We’ll be clear upfront.

This is not a passive admin role where tasks are handed to you step by step.

It’s not just about booking meetings or filing documents.

keep the business organised, on track, and moving forward without things falling through the cracks.

• Following up when others forget
• Keeping priorities visible and structured
• Handling details properly, not “roughly done”

If you prefer being told exactly what to do every day, this role may not suit you.

If you take pride in staying organised and keeping things running smoothly, keep reading.

Who We Are

Square Capital is a global financial services platform focused on capital markets, cross-border investing and global market execution.

We work with high-net-worth clients, sophisticated investors, family offices and institutional clients, providing solutions across asset allocation, trade execution and structured finance. With operations spanning Mainland China, Hong Kong, Australia and North America, we are committed to delivering professional, compliant and client-focused financial services in global markets.

As our business continues to grow, we are looking for talented professionals to join our team and grow with us.

What You Will Be Doing

• Manage general office administration and help maintain an organised, professional working environment
• Welcome clients, business partners and other visitors, including coordinating visitor access, meeting rooms and refreshments
• Coordinate meetings, calendars, conference facilities and related materials
• Handle incoming calls, correspondence, deliveries and general office enquiries
• Prepare, scan, organise and securely file business and client documentation
• Monitor office supplies, equipment, meeting-room facilities and shared areas
• Liaise with building management, suppliers and service providers regarding office services, maintenance and repairs
• Assist with invoices, receipts, expense records, reimbursements and other information required by the finance team
• Support recruitment coordination, interview scheduling, employee onboarding and offboarding
• Maintain employee, supplier, asset and administrative records
• Assist with company events, printed materials and other operational projects as required
• Follow company procedures relating to confidentiality, information security and document handling

What We Are Looking For

• Strong attention to detail — you notice what others miss
• Reliable and consistent — you do what you say you will do
• Organised — you keep track of multiple tasks without losing control
• Proactive — you follow up instead of waiting to be reminded
• Able to work independently once tasks are assigned
• Clear and professional communicator

Requirements

• Australian full working rights
• At least 2 years' experience in administration or office support preferred
• Comfortable using Microsoft Office (Excel, Word, Outlook)
• Able to work in a structured, office-based environment

Language Requirement

• Native Mandarin (spoken and written)
• Professional English (spoken and written)
• Comfortable working in a bilingual environment

What You Will Get

• A stable, structured working environment
• Clear responsibilities and expectations
• Direct exposure to business operations
• Opportunity to build strong organisational and coordination skills

This Role Is NOT For You If

• You need constant direction on what to do next
• You struggle to stay organised across multiple tasks
• You avoid responsibility for follow-ups
• You are looking for a short-­term stepping stone

Why Join Us

This role suits someone who values structure, stability, and doing things properly.

You will be trusted to manage your responsibilities, keep things organised, and ensure nothing important is missed.

If you take pride in being reliable and detail-oriented, you will do well here.