Front Office Admin & First Aid Officer

Department of Education Victoria; Melbourne; On-site; AUD 40,000 - 60,000; Part time

Job summary

The Department of Education Victoria invites applications for a part-time Reception / Administration / First Aid Officer at River Gum, Hampton VIC. The role supports front desk duties, student wellbeing, and administrative processes across our school community.

You will provide routine clerical tasks, maintain IT records, assist with communications, and support health and safety through first aid responsibilities. Collaboration with staff and strong organisational skills are essential.

Qualifications

• Demonstrated capacity to perform duties consistent with established guidelines and frameworks.
• Demonstrated capacity to work and collaborate with others in a team environment.
• Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
• Possess the technical knowledge and expertise relevant to the position.
• Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
• A commitment to professional learning and growth for both self and others.

Responsibilities

• Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
• Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
• Maintain and update office records, enrolment data, diary records, and basic written records
• Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
• Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
• Coordinate the delivery of administrative services within the school
• In consultation with the principal, determine and manage work priorities within the school office
• Develop and implement strategies to ensure effective administrationprocedures
• Coordinate the implementation of requisitioning, purchasing and issuing procedures
• Manage client reception and office operations
• Liaise with school staff in regard to support requirements
• Attendance - monitor student attendance codingand senddaily student absence messages
• Other duties as requested by the Principal or Business Manager

Skills

Team collaboration

Communication

Data entry

Front desk

Administrative support

Education

Education support qualifications

Tools

IT systems

Job description

The Department of Education Victoria invites applications for a part-time Reception / Administration / First Aid Officer at River Gum, Hampton VIC. The role supports front desk duties, student wellbeing, and administrative processes across our school community.

You will provide routine clerical tasks, maintain IT records, assist with communications, and support health and safety through first aid responsibilities. Collaboration with staff and strong organisational skills are essential.