Front of House & Facilities Coordinator — Flexible Work

Chubb; Sydney; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible working

Education assistance

Dress‑down Fridays

Health insurance discount

Stock purchase plan

Job summary

Chubb Australia seeks a Facilities & Front of House Coordinator to manage reception, greet visitors, oversee kitchen and archiving areas, and support the Front of House Team Leader. The role involves cross‑functional coordination with staff and stakeholders across the ANZ region.

Candidates should have 12+ months in a similar office role, strong MS Office skills, and a proactive, detail‑oriented approach to delivering high‑quality service in a corporate environment. Flexible working is available.

Qualifications

• 12+ months’ experience in a similar role within multi-site offices.
• Effective communication with staff at all levels.
• Ability to work in a corporate environment and uphold brand style.
• High attention to detail and accuracy.
• Excellent customer service ethic.
• Ability to multitask and take initiative.
• Proficient in the Microsoft Office suite.

Responsibilities

• Greet and direct visitors professionally and inform staff of arrivals.
• Receive and respond to calls and emails within set timeframes.
• Maintain front of house and office areas to project a professional image.
• Replenish coffee, breakfast items, nuts, fruit, milk and stationery as required.
• Book boardrooms, arrange catering and refreshments.
• Assist with office events, invitations, attendance tracking and catering.
• Open and distribute incoming mail and newspapers as required.
• Monitor cleaners to maintain a tidy office space.
• Organise starter packages including security passes and merchandise.
• Complete monthly maintenance checklist for safety and compliance.
• Keep WHS documentation up to date and schedule trainings.
• Arrange quotes for maintenance repairs and liaise with contractors.
• Process facilities-related invoices for payment.
• Perform other duties in support of the Facilities & Procurement Manager and Front of House Team Leader.

Skills

Reception

Customer service

Office coordination

Communication

Multitasking

Time management

Microsoft Office

Tools

Microsoft Office

Job description

Chubb Australia seeks a Facilities & Front of House Coordinator to manage reception, greet visitors, oversee kitchen and archiving areas, and support the Front of House Team Leader. The role involves cross‑functional coordination with staff and stakeholders across the ANZ region.

Candidates should have 12+ months in a similar office role, strong MS Office skills, and a proactive, detail‑oriented approach to delivering high‑quality service in a corporate environment. Flexible working is available.