Front Desk & Facilities Coordinator

Seeing Machines; Canberra; On-site; AUD 34,000 - 48,000; Part time

Job summary

Seeing Machines is seeking a part-time Facilities Assistant & Receptionist to support the Canberra office with daily operations, safety, and presentation. The role includes on-site facilities tasks, front-of-house reception, and coordinating with cleaners and service providers.

Reporting to the Facilities Lead, you will manage visitor processes, mail, and basic site administration, ensuring a professional and well-presented workplace.

Qualifications

• Sound computer literacy with Microsoft Office and basic workplace systems.
• Awareness of workplace health and safety principles, or willingness to learn.
• Experience in facilities, reception, administration or related support roles is desirable.

Responsibilities

• Facilities support: maintain cleanliness, safety, presentation, and readiness of the office.
• Reception: cover front-of-house, sign-in, access, and visitors management.
• Contractor coordination: liaise with cleaners, maintenance, and service providers.
• Administration and records: track maintenance requests, supplies, and site issues.

Skills

Customer service

Communication

Time management

Education

Certificate or training in administration or facilities management

Health and safety awareness

Tools

Microsoft Office

Job description

Seeing Machines is seeking a part-time Facilities Assistant & Receptionist to support the Canberra office with daily operations, safety, and presentation. The role includes on-site facilities tasks, front-of-house reception, and coordinating with cleaners and service providers.

Reporting to the Facilities Lead, you will manage visitor processes, mail, and basic site administration, ensuring a professional and well-presented workplace.