Front Desk Assistant — Legal Office & Client Concierge

Morgan & Morgan, P.A.; Melbourne; On-site; AUD 35,000 - 37,000; Full time

Benefits offered by this job

Medical and dental insurance

401(k) plan

Paid time off

Paid holidays

Job summary

Morgan & Morgan is seeking a receptionist to join our team. This role works directly with our attorneys, performing a variety of administrative support duties and coordinating new client engagements.

Schedule: Monday–Friday, 8am–5pm. Hiring range: $18-19/hr. Not remote eligible. We offer a comprehensive benefits package including medical and dental insurance, 401(k), paid time off and paid holidays.

Qualifications

• High school diploma or GED.
• Entry level experience working in an office setting, preferably in the legal environment.
• Knowledge of general office practices.
• Skill in handling multiple tasks, prioritizing, and meeting deadlines.
• Demonstrated skill in effective oral and written communication.
• Skill in exercising sound judgment and effective decision making.
• Proficiency in Microsoft Office, Outlook, and ProDoc.
• Not remote eligible.

Responsibilities

• Greet clients as they arrive at the office, and inquire into their purpose of visiting the firm.
• Provide initial information regarding the firm’s services, and availability of lawyers.
• Obtain preliminary information from new clients, to determine their case histories, and backgrounds.
• Record all information provided by clients, and forward it to lawyers, or legal assistants.
• Respond to telephone calls, by operating PABX systems, diverting and transferring calls, and taking and relaying messages.
• Handle incoming and outgoing correspondence, according to established protocols and procedures.
• Oversee the obtainment and storage of office supplies and equipment, while creating and maintaining an effective liaison with vendors and suppliers.
• Ensuring that conference and shared spaces are tidy and ready for client meetings.
• Assisting attorneys, paralegals, and other staff with various clerical duties as needed.

Skills

Communication

Multitasking

Professionalism

Education

High school diploma or GED

Tools

Microsoft Office

Outlook

ProDoc

Job description

Morgan & Morgan is seeking a receptionist to join our team. This role works directly with our attorneys, performing a variety of administrative support duties and coordinating new client engagements.

Schedule: Monday–Friday, 8am–5pm. Hiring range: $18-19/hr. Not remote eligible. We offer a comprehensive benefits package including medical and dental insurance, 401(k), paid time off and paid holidays.