Front Desk & Admin Coordinator - AR Support & Office Ops

Zerella Holdings; Adelaide; On-site; AUD 60,000 - 70,000; Full time

Job summary

Zerella Fresh is seeking a Front Desk Officer to join our Head Office in Virginia, South Australia. This full-time role supports reception, administration, and accounts receivable functions in a busy farm environment.

The successful candidate will report to the Sales Administration Lead, provide professional reception services, manage correspondence and contribute to month-end processes. Strong MS Office skills and a collaborative attitude are essential.

Qualifications

• Minimum 2 years’ administrative, reception or accounts receivable experience in a similar role.
• Full and unrestricted driver’s licence (essential).
• Strong Microsoft Office skills (Word, Excel, PowerPoint and Outlook).
• Strong interpersonal and communication skills, with the ability to communicate effectively with employees, managers, suppliers and external stakeholders.
• Ability to work independently while contributing effectively to a multidisciplinary team.

Responsibilities

• Provide a professional, courteous and welcoming reception service to employees, visitors, contractors and customers.
• Provide administrative support to the Sales Lead related to sales administration and accounts receivable.
• Manage the reception area to ensure it remains professional, organised and presentable at all times.
• Monitor and manage general reception email inboxes and correspondence where applicable.
• Provide general administrative support to management and employees as required.
• Assist with preparing correspondence, documents, reports, presentations and other administrative materials.
• Receive, sort and distribute incoming mail and coordinate outgoing mail and courier services.
• Arrange stationery, office supplies and other consumables and maintain appropriate stock levels.
• Assist with data entry and maintaining accurate records within relevant systems.
• Ensure the staff kitchen always remains clean and presentable; including daily cleaning of the dishwasher, coffee machine, and ordering weekly supplies.
• Prepare weekly office lunch each Friday, ensuring supplies are included in the weekly order.
• Monitor pallet movements across the potato, carrot and onion packing sheds, and the Pooraka market store.
• Investigate discrepancies or missing pallets, maintaining accurate pallet inventory records and reports.
• Ensure all invoices, credit notes and adjustments are correctly entered into the accounting system.
• Maintain accurate customer account records, including contact details, payment terms and credit limits.
• Allocate customer payments and reconcile receipts against outstanding invoices.
• Assist with month-end processes, including accounts receivable reconciliations and reporting.
• Prepare adjustments and account corrections as required.
• All other requirements as directed to achieve business objectives.

Skills

Administrative tasks

Reception skills

Accounts receivable

Microsoft Office

Interpersonal skills

Tools

Microsoft Office

Job description

Zerella Fresh is seeking a Front Desk Officer to join our Head Office in Virginia, South Australia. This full-time role supports reception, administration, and accounts receivable functions in a busy farm environment.

The successful candidate will report to the Sales Administration Lead, provide professional reception services, manage correspondence and contribute to month-end processes. Strong MS Office skills and a collaborative attitude are essential.