Fleet Reporting & Administration Coordinator

toyotaau; Sydney; Hybrid; AUD 70,000 - 110,000; Full time

Benefits offered by this job

Hybrid work flexibility

Free parking

Paid parental leave

Private health insurance benefits

Job summary

Toyota Motor Corporation Australia is seeking a proactive Fleet Reporting & Administration Coordinator to support the growth and success of Toyota's fleet business. You'll coordinate end-to-end fleet ordering, support regional fleet sales initiatives, and deliver outstanding experiences for our corporate, government and not-for-profit customers while contributing to key business and dealership objectives.

This is a permanent full-time role based at Sydney Olympic Park.

Qualifications

• Experience in a sales support, fleet, logistics or operational coordination role.
• Experience in fleet operations, logistics or supply chain environments will be highly regarded.
• Strong communication and relationship-building skills, with the ability to work effectively across multiple stakeholders.

Responsibilities

• Coordinate the end-to-end fleet ordering process for government and key fleet customers, ensuring seamless order management, vehicle allocation and on-time delivery.
• Drive sales and customer outcomes by supporting regional fleet sales initiatives, identifying dealer opportunities and helping optimise order-to-delivery performance.
• Collaborate with stakeholders across the business and dealer network to ensure fleet plans, progress updates and key priorities are communicated effectively.
• Analyse performance data and market trends to provide insights, support decision-making and identify opportunities for continuous improvement.
• Maintain accurate reporting and fleet management systems that enable effective planning, forecasting and delivery of exceptional customer experiences.

Skills

Communication skills

Relationship-building

Cross-functional collaboration

Tools

SAP

Microsoft Office (Excel, Word, PowerPoint)

Job description

Oh what a feeling!

At Toyota we celebrate individual differences, and we strive to create a workplace that not only gives equal opportunities to people of all backgrounds and abilities but supports them to reach their full potential. Afterall, our people are our greatest assets. We do this through employee community engagement, mentorship, development and recognition programs.

Together, we are Toyota.

Toyota Motor Corporation Australia is well-recognised for offering:

• Fully maintained motor vehicle including insurance excluding fuel
• Annual contribution to your private health insurance worth over $1,900
• Significant family vehicle lease and purchase discounts
• Flexible hours and workspaces, with a hybrid of working from home and in the office
• Free car parking and discounted onsite cafe
• Genuine career development: promotions, rotations and paid professional membership
• Paid volunteer days to support your community and matched workplace giving program
• 26 weeks paid primary carers leave, 8 weeks paid parental leave for secondary carers and Superannuation paid on unpaid Parental Leave
• Access to Toyota's RewardsHub - explore, manage and customise your benefits to suit your lifestyle

What you’ll contribute to

We're looking for a proactive Fleet Reporting & Administration Coordinator to support the growth and success of Toyota's fleet business. You'll play an important role in coordinating fleet operations, supporting sales initiatives, and delivering outstanding experiences for our corporate, government and not-for-profit customers while contributing to key business and dealership objectives.

This is a permanent full-time role based at Sydney Olympic Park.

How you’ll make an impact

• Coordinate the end-to-end fleet ordering process for government and key fleet customers, ensuring seamless order management, vehicle allocation and on-time delivery.
• Drive sales and customer outcomes by supporting regional fleet sales initiatives, identifying dealer opportunities and helping optimise order-to-delivery performance.
• Collaborate with stakeholders across the business and dealer network to ensure fleet plans, progress updates and key priorities are communicated effectively.
• Analyse performance data and market trends to provide insights, support decision-making and identify opportunities for continuous improvement.
• Maintain accurate reporting and fleet management systems that enable effective planning, forecasting and delivery of exceptional customer experiences.

Your attributes

• Experience in a sales support, fleet, logistics or operational coordination role.
• Experience in fleet operations, logistics or supply chain environments will be highly regarded.
• Strong communication and relationship-building skills, with the ability to work effectively across multiple stakeholders.
• An understanding of sales operations from a customer, dealer or OEM perspective is advantageous.
• Intermediate to advanced proficiency in SAP and Microsoft Office applications, particularly Excel, Word and PowerPoint.

Applications close on 23rd September 2026.

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We are happy to adjust the recruitment process for your accessibility requirements.

Toyota is an endorsed employer for all women.