Fleet Reporting & Administration Coordinator

Toyota; Sydney; On-site; AUD 85,000 - 110,000; Full time

Benefits offered by this job

Hybrid work options

Flexible hours

Company vehicle potential

Private health insurance contribution

Career development programs

Volunteer days

Job summary

Toyota is seeking a proactive Fleet Reporting & Administration Coordinator to support fleet growth and customer outcomes across government, corporate and not-for-profit sectors. The role is permanent full-time based at Sydney Olympic Park.

You will coordinate end-to-end fleet orders, drive regional initiatives, analyse performance data and maintain fleet reporting systems to enable accurate planning and delivery of exceptional customer experiences.

Qualifications

• Experience in sales support, fleet, logistics or operations coordination.
• Experience in fleet operations, logistics or supply chain environments is highly regarded.
• Strong communication and relationship-building across multiple stakeholders.
• Understanding of sales operations from customer, dealer or OEM perspective is advantageous.
• Intermediate to advanced proficiency in SAP and MS Office (Excel, Word, PowerPoint).

Responsibilities

• Coordinate end-to-end fleet ordering for government and key fleet customers.
• Support regional fleet sales initiatives and optimise order-to-delivery performance.
• Collaborate with stakeholders to communicate fleet plans and priorities.
• Analyse data and market trends to provide insights and drive improvements.
• Maintain reporting and fleet management systems for forecasting and delivery.

Skills

SAP

Microsoft Office

Excel

Word

PowerPoint

Stakeholder management

Tools

Fleet management systems

Job description

At Toyota we celebrate individual differences, and we strive to create a workplace that not only gives equal opportunities to people of all backgrounds and abilities but supports them to reach their full potential. Afterall, our people are our greatest assets. We do this through employee community engagement, mentorship, development and recognition programs.

Together, we are Toyota.

Toyota Motor Corporation Australia is well-recognised for offering:

• Fully maintained motor vehicle including insurance excluding fuel
  
• Annual contribution to your private health insurance worth over $1,900
  
• Significant family vehicle lease and purchase discounts
  
• Flexible hours and workspaces, with a hybrid of working from home and in the office
  
• Free car parking and discounted onsite cafe
  
• Genuine career development: promotions, rotations and paid professional membership
  
• Paid volunteer days to support your community and matched workplace giving program
  
• 26 weeks paid primary carers leave, 8 weeks paid parental leave for secondary carers and Superannuation paid on unpaid Parental Leave
  
• Access to Toyota's RewardsHub - explore, manage and customise your benefits to suit your lifestyle

What you'll contribute to

We're looking for a proactive Fleet Reporting & Administration Coordinator to support the growth and success of Toyota's fleet business. You'll play an important role in coordinating fleet operations, supporting sales initiatives, and delivering outstanding experiences for our corporate, government and not-for-profit customers while contributing to key business and dealership objectives.

This is a permanent full-time role based at Sydney Olympic Park

How you'll make an impact

• Coordinate the end-to-end fleet ordering process for government and key fleet customers, ensuring seamless order management, vehicle allocation and on-time delivery.
• Drive sales and customer outcomes by supporting regional fleet sales initiatives, identifying dealer opportunities and helping optimise order-to-delivery performance.
  
• Collaborate with stakeholders across the business and dealer network to ensure fleet plans, progress updates and key priorities are communicated effectively.
  
• Analyse performance data and market trends to provide insights, support decision-making and identify opportunities for continuous improvement.
  
• Maintain accurate reporting and fleet management systems that enable effective planning, forecasting and delivery of exceptional customer experiences

Your attributes - If this sounds like you, we'd love to hear from you!

• Experience in a sales support, fleet, logistics or operational coordination role.
  
• Experience in fleet operations, logistics or supply chain environments will be highly regarded.
  
• Strong communication and relationship-building skills, with the ability to work effectively across multiple stakeholders.
  
• An understanding of sales operations from a customer, dealer or OEM perspective is advantageous.
  
• Intermediate to advanced proficiency in SAP and Microsoft Office applications, particularly Excel, Word and PowerPoint.

Applications close on 23rd September 2026.

You're welcome to find out more by visiting our careers page: www.toyota.com.au/careers.

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. When you apply, please tell us the pronouns you use.

We are happy to adjust the recruitment process for your accessibility requirements, so please let us know during the recruitment process if there are any reasonable adjustments you may need during the interview process and your preferred type of communication, and we will be in touch to discuss your requirements.

Toyota is an endorsed employer for all women. Please review Work180 website for further information.

We don't require a cover letter or selection criteria to be addressed.

Come with us and help create the future.