Fleet Reporting & Administration Coordinator

Toyota Group; Sydney; Hybrid; AUD 90,000 - 110,000; Full time

Benefits offered by this job

Hybrid work model

Private health insurance

Vehicle discount

Free parking

Career development

Job summary

Toyota Motor Corporation Australia is seeking a proactive Fleet Reporting & Administration Coordinator to support fleet operations and deliver excellent service to corporate, government, and not-for-profit clients. You will coordinate end-to-end fleet ordering, analyse performance data, and maintain reporting systems to enable planning and on-time delivery while working in a hybrid Sydney-based role.

The role offers hybrid work flexibility and opportunities for career development within Toyota's

Qualifications

• Experience in sales support, fleet, logistics or operational coordination.
• Experience in fleet operations, logistics or supply chain environments will be highly regarded.
• Strong communication and relationship-building skills, with the ability to work effectively across multiple stakeholders.
• An understanding of sales operations from a customer, dealer or OEM perspective is advantageous.

Responsibilities

• Coordinate the end-to-end fleet ordering process for government and key fleet customers, ensuring seamless order management, vehicle allocation and on-time delivery.
• Drive sales and customer outcomes by supporting regional fleet sales initiatives, identifying dealer opportunities and helping optimise order-to-delivery performance.
• Collaborate with stakeholders across the business and dealer network to ensure fleet plans, progress updates and key priorities are communicated effectively.
• Analyse performance data and market trends to provide insights, support decision-making and identify opportunities for continuous improvement.
• Maintain accurate reporting and fleet management systems that enable effective planning, forecasting and delivery of exceptional customer experiences.

Skills

Stakeholder management

Communication

Relationship building

Sales support

Fleet operations

Tools

SAP

Microsoft Office

Job description

Fleet Reporting & Administration Coordinator

Apply: Sydney Olympic Park - 4 Murray Rose Ave: Full time: Posted Yesterday: End Date: September 24, 2026 (12 days left to apply): R000007509

Oh what a feeling!At Toyota we celebrate individual differences, and we strive to create a workplace that not only gives equal opportunities to people of all backgrounds and abilities but supports them to reach their full potential. Afterall, our people are our greatest assets. We do this through employee community engagement, mentorship, development and recognition programs .Together, we are Toyota.

Toyota Motor Corporation Australia is well-recognised for offering:

• Fully maintained motor vehicle including insurance excluding fuel
• Annual contribution to your private health insurance worth over $1,900
• Significant family vehicle lease and purchase discounts
• Flexible hours and workspaces, with a hybrid of working from home and in the office
• Free car parking and discounted onsite cafe
• Genuine career development: promotions, rotations and paid professional membership
• Paid volunteer days to support your community and matched workplace giving program
• 26 weeks paid primary carers leave, 8 weeks paid parental leave for secondary carers and Superannuation paid on unpaid Parental Leave
• Access to Toyota's RewardsHub – explore, manage and customise your benefits to suit your lifestyle

What you'll contribute to

We're looking for a proactive Fleet Reporting & Administration Coordinator to support the growth and success of Toyota's fleet business. You'll play an important role in coordinating fleet operations, supporting sales initiatives, and delivering outstanding experiences for our corporate, government and not-for-profit customers while contributing to key business and dealership objectives.

How you'll make an impact

• Coordinate the end-to-end fleet ordering process for government and key fleet customers, ensuring seamless order management, vehicle allocation and on-time delivery.
• Drive sales and customer outcomes by supporting regional fleet sales initiatives, identifying dealer opportunities and helping optimise order-to-delivery performance.
• Collaborate with stakeholders across the business and dealer network to ensure fleet plans, progress updates and key priorities are communicated effectively.
• Analyse performance data and market trends to provide insights, support decision-making and identify opportunities for continuous improvement.
• Maintain accurate reporting and fleet management systems that enable effective planning, forecasting and delivery of exceptional customer experiences.

Your attributes – If this sounds like you, we'd love to hear from you!

• Experience in a sales support, fleet, logistics or operational coordination role.
• Experience in fleet operations, logistics or supply chain environments will be highly regarded.
• Strong communication and relationship-building skills, with the ability to work effectively across multiple stakeholders.
• An understanding of sales operations from a customer, dealer or OEM perspective is advantageous.
• Intermediate to advanced proficiency in SAP and Microsoft Office applications, particularly Excel, Word and PowerPoint.

Applications close on 23rd September 2026.

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. When you apply, please tell us the pronouns you use.

We are happy to adjust the recruitment process for your accessibility requirements, so please let us know during the recruitment process if there are any reasonable adjustments you may need during the interview process and your preferred type of communication, and we will be in touch to discuss your requirements.

Toyota is an endorsed employer for all women. Please review Work180 website for further information.

We don't require a cover letter or selection criteria to be addressed.

Come with us and help create the future.