Fleet Administrator: Drive Compliance & Efficiency

Modus Projects; Adelaide; Hybrid; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Birthday Leave

Career Development

Supportive Team Culture

Employee Assistance Program (EAP)

Wellbeing initiatives

Career progression

Job summary

Modus is seeking a Fleet Administration Coordinator to keep our nationwide fleet compliant, cost-effective and ready to support teams across Australia. Based at our Adelaide hub, you will coordinate registrations, servicing, and maintenance schedules while ensuring accurate records.

You will liaise with dealerships, insurers and internal stakeholders, manage fuel cards and accident documentation, and prepare insightful reports on fleet performance and expenditure.

Qualifications

• Experience in an administration role
• Excellent organisational and time management skills
• Strong communication and relationship-building abilities
• Intermediate to advanced Microsoft Excel skills
• Attention to detail with ability to prioritise deadlines
• Proactive mindset and commitment to delivering outstanding customer service

Responsibilities

• Coordinate vehicle registrations, servicing and maintenance schedules
• Manage vehicle infringements, driver nominations, insurance claims and accident documentation
• Arrange replacement and rental vehicles to minimise downtime
• Manage fuel cards, resolve driver inquiries and investigate transaction discrepancies
• Maintain fleet management and telematics systems with accurate data
• Prepare reports on registrations, servicing, compliance, fleet performance and trends
• Review fleet-related expenditure and assist with reconciliations
• Liaise with dealerships, suppliers, insurers, service providers and internal stakeholders
• Support fleet improvement initiatives and provide admin assistance to the Fleet Manager

Skills

Administration experience

Excel skills

Organisational skills

Communication skills

Time management

Attention to detail

Customer service

Tools

Fleet management software

Telematics platforms

Job description

Modus is seeking a Fleet Administration Coordinator to keep our nationwide fleet compliant, cost-effective and ready to support teams across Australia. Based at our Adelaide hub, you will coordinate registrations, servicing, and maintenance schedules while ensuring accurate records.

You will liaise with dealerships, insurers and internal stakeholders, manage fuel cards and accident documentation, and prepare insightful reports on fleet performance and expenditure.