Fleet Administrator

Modus Projects; Adelaide; Hybrid; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Birthday Leave

Career Development

Supportive Team Culture

Employee Assistance Program (EAP)

Wellbeing initiatives

Career progression

Job summary

Modus is seeking a Fleet Administration Coordinator to keep our nationwide fleet compliant, cost-effective and ready to support teams across Australia. Based at our Adelaide hub, you will coordinate registrations, servicing, and maintenance schedules while ensuring accurate records.

You will liaise with dealerships, insurers and internal stakeholders, manage fuel cards and accident documentation, and prepare insightful reports on fleet performance and expenditure.

Qualifications

• Experience in an administration role
• Excellent organisational and time management skills
• Strong communication and relationship-building abilities
• Intermediate to advanced Microsoft Excel skills
• Attention to detail with ability to prioritise deadlines
• Proactive mindset and commitment to delivering outstanding customer service

Responsibilities

• Coordinate vehicle registrations, servicing and maintenance schedules
• Manage vehicle infringements, driver nominations, insurance claims and accident documentation
• Arrange replacement and rental vehicles to minimise downtime
• Manage fuel cards, resolve driver inquiries and investigate transaction discrepancies
• Maintain fleet management and telematics systems with accurate data
• Prepare reports on registrations, servicing, compliance, fleet performance and trends
• Review fleet-related expenditure and assist with reconciliations
• Liaise with dealerships, suppliers, insurers, service providers and internal stakeholders
• Support fleet improvement initiatives and provide admin assistance to the Fleet Manager

Skills

Administration experience

Excel skills

Organisational skills

Communication skills

Time management

Attention to detail

Customer service

Tools

Fleet management software

Telematics platforms

Job description

Full-Time | Competitive Salary | Birthday Leave | Career Development | Supportive Team Culture

About the Role

No two days are the same. You'll play a vital role in ensuring our fleet remains compliant, cost-effective and ready to support our teams across Australia.

Your responsibilities will include:

• Coordinating vehicle registrations, servicing, repairs and maintenance schedules.
• Managing vehicle infringements, driver nominations, insurance claims and accident documentation.
• Arranging replacement and rental vehicles to minimise operational downtime.
• Managing fuel cards, resolving driver enquiries and investigating transaction discrepancies.
• Maintaining fleet management and telematics systems with accurate vehicle and driver information.
• Preparing reports on registrations, servicing, compliance, fleet performance and operational trends.
• Reviewing fleet-related expenditure and assisting with reconciliations.
• Liaising with dealerships, suppliers, insurers, service providers and internal stakeholders.
• Supporting fleet improvement initiatives and providing administrative assistance to the Fleet Manager.

What You'll Bring

We're looking for someone who enjoys working in a fast-paced environment and has the confidence to manage multiple priorities while maintaining exceptional attention to detail.

You’ll have:

• Previous experience in an administration role.
• Outstanding organisational and time management skills.
• Excellent communication and relationship-building abilities.
• Intermediate to advanced Microsoft Excel skills.
• Strong attention to detail with the ability to prioritise competing deadlines.
• A proactive mindset and a passion for delivering outstanding customer service.

Bonus Points if you have:

Fleet administration or automotive industry experience.

• Experience using fleet management software or telematics platforms.
• Knowledge of vehicle servicing, maintenance, registrations and compliance requirements.
• Experience processing purchase orders, invoices and expense reconciliations.

Why Join Modus?

We're committed to creating a workplace where our people can do their best work.

When you join Modus, you'll enjoy

• Modern office at Hub Adelaide on Pirie Street, in the heart of the CBD.
• Genuine career progression with a growing national organisation.
• A supportive leadership team that values collaboration and fresh ideas.
• Birthday Leave to celebrate your special day.

• Employee Assistance Program (EAP) with confidential wellbeing support.
• Wellbeing initiatives that promote a healthy work-life balance.
• Ongoing leadership development, training and career growth.
• The opportunity to influence processes, improve performance and make a real impact.
• Recognition for delivering results and developing high-performing teams.