Fleet Administrator

Modus Projects; Sutherland Shire Council; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Birthday Leave

Paid Parental Leave

Career Development

Supportive Team Culture

Fully Maintained Vehicle

Job summary

Modus Projects is seeking a proactive Fleet Administrator to keep our nationwide fleet compliant, cost-effective and ready to support teams across Australia. You will coordinate registrations, servicing, maintenance schedules and vehicle documentation while handling infringements, insurance claims and driver enquiries.

The role emphasises data accuracy in fleet management and telematics systems, producing timely reports and supporting the Fleet Manager with cost controls and supplier liaison.

Qualifications

• Candidate has prior administration experience and strong organisational skills.
• Excellent communication and relationship-building abilities are essential.
• Proficiency in Microsoft Excel and familiarity with fleet systems or telematics is desirable.

Responsibilities

• Coordinate vehicle registrations, servicing, repairs and maintenance schedules.
• Manage vehicle infringements, driver nominations, insurance claims and accident documentation.
• Arrange replacement and rental vehicles to minimise downtime.
• Manage fuel cards, resolve driver enquiries and investigate discrepancies.
• Maintain fleet management and telematics systems with accurate data.
• Prepare reports on registrations, servicing, compliance and fleet trends.
• Review fleet-related expenditure and assist with reconciliations.
• Liaise with dealerships, suppliers, insurers and internal stakeholders.
• Provide administrative support to the Fleet Manager.

Skills

Administration experience

Organisational skills

Communication skills

Excel proficiency

Customer service

Tools

Fleet management software

Telematics platforms

Microsoft Excel

Job description

About the Role

No two days are the same. You'll play a vital role in ensuring our fleet remains compliant, cost-effective and ready to support our teams across Australia.

Your responsibilities will include:

Coordinating vehicle registrations, servicing, repairs and maintenance schedules.

Managing vehicle infringements, driver nominations, insurance claims and accident documentation.

Arranging replacement and rental vehicles to minimise operational downtime.

Managing fuel cards, resolving driver enquiries and investigating transaction discrepancies.

Maintaining fleet management and telematics systems with accurate vehicle and driver information.

Preparing reports on registrations, servicing, compliance, fleet performance and operational trends.

Reviewing fleet-related expenditure and assisting with reconciliations.

Liaising with dealerships, suppliers, insurers, service providers and internal stakeholders.

Supporting fleet improvement initiatives and providing administrative assistance to the Fleet Manager.

Full-Time | Competitive Salary | Birthday Leave | Paid Parental Leave | Career Development | Supportive Team Culture

About the Role

No two days are the same. You'll play a vital role in ensuring our fleet remains compliant, cost-effective and ready to support our teams across Australia.

Your responsibilities will include:

• Coordinating vehicle registrations, servicing, repairs and maintenance schedules.
• Managing vehicle infringements, driver nominations, insurance claims and accident documentation.
• Arranging replacement and rental vehicles to minimise operational downtime.
• Managing fuel cards, resolving driver enquiries and investigating transaction discrepancies.
• Maintaining fleet management and telematics systems with accurate vehicle and driver information.
• Preparing reports on registrations, servicing, compliance, fleet performance and operational trends.
• Reviewing fleet-related expenditure and assisting with reconciliations.
• Liaising with dealerships, suppliers, insurers, service providers and internal stakeholders.
• Supporting fleet improvement initiatives and providing administrative assistance to the Fleet Manager.

What You’ll Bring

We're looking for something that enjoys working in a fast-paced environment and has the confidence to manage multiple priorities while maintaining exceptional attention to detail.

You’ll have:

• Previous experience in an administration role.
• Outstanding organisational and time management skills.
• Excellent communication and relationship-building abilities.
• Intermediate to advanced Microsoft Excel skills.
• Strong attention to detail with the ability to prioritise competing deadlines.
• A proactive mindset and a passion for delivering outstanding customer service.

Bonus Points if you have:

Fleet administration or automotive industry experience.

• Experience using fleet management software or telematics platforms.
• Knowledge of vehicle servicing, maintenance, registrations and compliance requirements.
• Experience processing purchase orders, invoices and expense reconciliations.

Why Join Modus?

At Modus Projects, we excel in delivering high-quality commercial construction, fit-out, and facilities maintenance services across Australia. Our commitment to quality, efficiency, and customer satisfaction sets us apart as industry leaders. With a strong reputation and years of experience, we’re looking to expand our team with talented professionals who are dedicated to excellence.

What we offer:

• Generous Salary Package: Competitive hourly rate, paid overtime, fully maintained vehicle, Trade tools, fuel card, iPhone, tablet, and uniforms provided.
• Job Security: A long-term career opportunity with ongoing training and professional development.
• Fantastic Team Culture: Be part of a hardworking, inclusive team that values fun, teamwork, and high performance, supported by experienced management.
• Family Benefits: Enjoy paid parental leave, baby bucks, kids' sports vouchers, and family days.

At Modus Projects, We areadvocates for diversity & inclusion. We are committed to being an equal-opportunity employer, and we celebrate diversity in our team, where everyone feels valued. We make sure that our culture and services continue to incorporate everyone's perspectives and experience.We never discriminate on the basis of race, religion, national origin, gender identity or expression, sexual orientation, age, or marital, veteran, or disability status. All your information will be kept confidential according to EEO guidelines.