Fleet & Facilities Admin – On‑Site, Growth Path

HEQS Pty Ltd.; Sydney; Hybrid; AUD 58,000 - 60,000; Full time

Benefits offered by this job

Full training on our systems

Stable, full-time permanent role

Path into fleet/facilities management

Job summary

HEQS Pty Ltd. is seeking an Administrator to run day-to-day paperwork and coordination for our Fleet & Facilities team. The role is office-based at Smithfield NSW, with responsibility for tracking vehicles, registrations, infringements, renewals, and supplier quotes.

You will work with drivers, warehouse staff and inspectors, ensuring records are accurate and audit-ready. Training is provided and a stable career path in fleet coordination is offered.

Qualifications

• Permanent, unrestricted right to work in Australia; no visa sponsorship available.
• Current Australian driver’s licence (full or provisional).
• At least one year of Australian office administration experience.
• Confident on the phone with suppliers and able to compare quotes.
• Strong Microsoft Excel, Word and Outlook skills with accurate data entry.
• Organised, reliable and detail-focused, seeking a stable long-term role.

Responsibilities

• Maintain fleet and asset registers to keep audit-ready records.
• Manage vehicle registrations, insurance renewals, safety inspections and servicing.
• Process infringements and toll notices within statutory deadlines.
• Allocate vehicles, keys and equipment to staff and track usage.
• Prepare vehicle condition reports and log damage for repairs.
• Keep lease, contract and compliance documents current with renewal tracking.

Skills

Communication skills

Phone etiquette

Data entry

Organisation

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

HEQS Pty Ltd. is seeking an Administrator to run day-to-day paperwork and coordination for our Fleet & Facilities team. The role is office-based at Smithfield NSW, with responsibility for tracking vehicles, registrations, infringements, renewals, and supplier quotes.

You will work with drivers, warehouse staff and inspectors, ensuring records are accurate and audit-ready. Training is provided and a stable career path in fleet coordination is offered.