Fleet Controller: Crane & Equipment Scheduler

Freo Group; Jerrys Plains; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Employee perks and discounts

Loyalty bonus

Referral bonus

Performance reviews

Job summary

Freo Group in Mt Thorley, NSW, is seeking an enthusiastic Fleet Controller to oversee the operational coordination of our fleet, ensuring efficient and safe deployment in line with client requirements and company procedures.

You will manage crane operations, allocate resources, and liaise with clients, managers, and workshop teams to maintain high service levels. The role offers stability in a growing national group with strong safety culture.

Qualifications

• Experience in a Fleet Co-ordinator, Allocator, Transport Scheduler, Operations Coordinator, or similar role within crane/transport/mining/heavy equipment.
• Knowledge of cranes, lifting operations, heavy vehicles, plant and equipment is desirable.
• Strong planning and scheduling skills to coordinate multiple crane and labour hire requirements.
• Excellent communication and stakeholder management with clients, operators, supervisors, and subcontractors.
• High level of computer literacy and experience using fleet management, scheduling, or ERP systems.
• Strong problem-solving abilities with proactive approach to operational challenges.
• Understanding of safety, compliance and industry regulations relating to crane and lifting operations.
• Experience in shutdown, construction, maintenance, resources, or project environments is highly regarded.
• Ability to mobilise personnel and equipment to meet deadlines and changing client requirements.
• Strong organisational skills to prioritise demands in fast-paced environments.
• Attention to detail when managing allocations, timesheets, and documentation.

Responsibilities

• Coordinate daily allocation and scheduling of cranes, operators, riggers, doggers, and support equipment.
• Manage enquiries and bookings; ensure accurate entry into company systems.
• Optimise fleet utilisation by matching crane availability and client requirements.
• Liaise with clients, project managers, supervisors, operators, and workshop personnel.
• Coordinate crane servicing, inspections, and compliance with Workshop Manager.
• Monitor fleet availability and identify opportunities to improve efficiency.
• Arrange cross-hire equipment and subcontract resources as required.
• Create and manage job allocations, numbers, POs, and booking docs.
• Ensure licences, VOCs, inductions, and training records stay current.
• Coordinate mobilisation/demobilisation for shutdowns, projects, and major lifts.
• Assist with site inspections and job planning for crane selection and resources.
• Resolve scheduling conflicts and customer inquiries professionally.
• Reconcile dockets, timesheets, and job records for accurate charging and payroll.
• Maintain supplier and subcontractor records per policies.
• Assist with incident investigations and corrective actions per QA/Safety procedures.
• Attend planning meetings with HR and management to ensure resourcing.
• Monitor and report on opportunities, downtime, and utilisation trends for improvement.
• Provide excellent customer service and maintain stakeholder relationships.
• Participate in after-hours roster to support operations.

Skills

Fleet coordination

Scheduling

Stakeholder management

Communication

ERP systems

Safety compliance

Mobilisation

Tools

Fleet management software

CRM/ERP systems

Job description

Freo Group in Mt Thorley, NSW, is seeking an enthusiastic Fleet Controller to oversee the operational coordination of our fleet, ensuring efficient and safe deployment in line with client requirements and company procedures.

You will manage crane operations, allocate resources, and liaise with clients, managers, and workshop teams to maintain high service levels. The role offers stability in a growing national group with strong safety culture.