Fleet Controller

Freo Group; Jerrys Plains; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Employee perks and discounts

Loyalty bonus

Referral bonus

Performance reviews

Job summary

Freo Group in Mt Thorley, NSW, is seeking an enthusiastic Fleet Controller to oversee the operational coordination of our fleet, ensuring efficient and safe deployment in line with client requirements and company procedures.

You will manage crane operations, allocate resources, and liaise with clients, managers, and workshop teams to maintain high service levels. The role offers stability in a growing national group with strong safety culture.

Qualifications

• Experience in a Fleet Co-ordinator, Allocator, Transport Scheduler, Operations Coordinator, or similar role within crane/transport/mining/heavy equipment.
• Knowledge of cranes, lifting operations, heavy vehicles, plant and equipment is desirable.
• Strong planning and scheduling skills to coordinate multiple crane and labour hire requirements.
• Excellent communication and stakeholder management with clients, operators, supervisors, and subcontractors.
• High level of computer literacy and experience using fleet management, scheduling, or ERP systems.
• Strong problem-solving abilities with proactive approach to operational challenges.
• Understanding of safety, compliance and industry regulations relating to crane and lifting operations.
• Experience in shutdown, construction, maintenance, resources, or project environments is highly regarded.
• Ability to mobilise personnel and equipment to meet deadlines and changing client requirements.
• Strong organisational skills to prioritise demands in fast-paced environments.
• Attention to detail when managing allocations, timesheets, and documentation.

Responsibilities

• Coordinate daily allocation and scheduling of cranes, operators, riggers, doggers, and support equipment.
• Manage enquiries and bookings; ensure accurate entry into company systems.
• Optimise fleet utilisation by matching crane availability and client requirements.
• Liaise with clients, project managers, supervisors, operators, and workshop personnel.
• Coordinate crane servicing, inspections, and compliance with Workshop Manager.
• Monitor fleet availability and identify opportunities to improve efficiency.
• Arrange cross-hire equipment and subcontract resources as required.
• Create and manage job allocations, numbers, POs, and booking docs.
• Ensure licences, VOCs, inductions, and training records stay current.
• Coordinate mobilisation/demobilisation for shutdowns, projects, and major lifts.
• Assist with site inspections and job planning for crane selection and resources.
• Resolve scheduling conflicts and customer inquiries professionally.
• Reconcile dockets, timesheets, and job records for accurate charging and payroll.
• Maintain supplier and subcontractor records per policies.
• Assist with incident investigations and corrective actions per QA/Safety procedures.
• Attend planning meetings with HR and management to ensure resourcing.
• Monitor and report on opportunities, downtime, and utilisation trends for improvement.
• Provide excellent customer service and maintain stakeholder relationships.
• Participate in after-hours roster to support operations.

Skills

Fleet coordination

Scheduling

Stakeholder management

Communication

ERP systems

Safety compliance

Mobilisation

Tools

Fleet management software

CRM/ERP systems

Job description

As a part of the global industrial organization Marmon Holdings—which is backed by Berkshire Hathaway—you’ll be doing things that matter, leading at every level, and winning a better way. We’re committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone’s empowered to be their best.

Are you an enthusiastic Fleet Controller ready to make an immediate impact? We're looking for a motivated individual to join our dynamic team in Mt Thorley, NSW on a full-time basis.

Fleet Controller - Join Us in Lifting the Weight Off Your Shoulders. Safely.

At Freo Group, our people make the difference. We are committed to working safely, supporting our communities, and delivering quality outcomes for our clients. Backed by Marmon Group and Berkshire Hathaway, we combine the strength of a global organisation with the agility of a locally focused business.

We support Tier 1 customers across the Mining, Oil & Gas, Infrastructure and Renewables sectors. With operations across Australia, Freo Group provides the opportunity to grow your career while contributing to some of the nation’s most significant projects.

What we’re looking for:

Are you an enthusiastic Fleet Controller ready to make an immediate impact? We're looking for a motivated individual to join our dynamic team in Mt Thorley, NSW on a full-time basis. If you thrive in a fast-paced environment and have a passion for connecting top talent with great opportunities, we want to hear from you!

As a Fleet Controller, you will play a crucial role in overseeing the operational coordination of our fleet, ensuring all equipment is deployed efficiently and safely in accordance with client requirements and company procedures.

What you’ll bring to the team:

• Experience in a Fleet Co-ordinator, Allocator, Transport Scheduler, Operations Coordinator, or similar role within the crane, transport, construction, mining, or heavy equipment industry.
• Knowledge of cranes, lifting operations, heavy vehicles, plant and equipment is highly desirable.
• Strong planning and scheduling skills with the ability to coordinate multiple crane and labour hire requirements simultaneously.
• Excellent communication and stakeholder management skills, with the ability to liaise effectively with clients, operators, supervisors, workshop personnel and subcontractors.
• High level of computer literacy and experience using fleet management, scheduling, or ERP systems.
• Strong problem-solving abilities with a proactive approach to managing operational challenges and last-minute changes.
• Understanding of safety, compliance and industry regulations relating to crane and lifting operations.
• Experience working within shutdown, construction, maintenance, resources, or project-based environments is highly regarded.
• Demonstrated ability to mobilise personnel and equipment to meet tight deadlines and changing client requirements.
• Strong organisational skills with the ability to prioritise competing demands in a fast-paced operational environment.
• Excellent attention to detail and accuracy when managing job allocations, timesheets, purchase orders, and operational documentation.
• Previous administration and coordination experience is preferred; training will be provided to the successful candidate.

What you’ll be doing:

• Coordinate the daily allocation and scheduling of cranes, operators, riggers, doggers, and support equipment to meet customer requirements.
• Manage incoming enquiries and bookings, ensuring all job details are accurately captured and entered into company systems.
• Optimise fleet utilisation by effectively matching crane availability, operator competency, and client requirements.
• Liaise with clients, project managers, supervisors, operators, and workshop personnel to ensure the smooth delivery of services.
• Coordinate crane servicing, inspections, maintenance activities, and statutory compliance requirements in consultation with the Workshop Manager.
• Monitor fleet availability and identify opportunities to improve equipment utilisation and operational efficiency.
• Arrange cross-hire equipment and subcontract resources as required to meet operational demands.
• Create and manage job allocations, job numbers, purchase orders, and booking documentation in company systems.
• Ensure operator licences, VOCs, inductions, training records, and competency requirements remain current and compliant.
• Coordinate mobilisation and demobilisation activities for shutdowns, construction projects, and major lifts.
• Assist with site inspections and job planning activities to ensure appropriate crane selection and resource allocation.
• Resolve operational issues, scheduling conflicts, and customer enquiries in a professional and timely manner.
• Reconcile dockets, timesheets, and job records to ensure accurate charging, payroll processing, and cost allocation.
• Maintain supplier, subcontractor, and cross-hire records in accordance with company policies and contractual requirements.
• Assist with incident investigations, discrepancy reports, and corrective actions in line with QA, Safety, and company procedures.
• Attend operational planning meetings and work closely with HR and management to ensure adequate resourcing across all projects.
• Monitor and report lost opportunities, fleet downtime, and utilisation trends to support continuous improvement initiatives.
• Provide exceptional customer service and maintain positive relationships with internal and external stakeholders.
• Participate in an after-hours roster as required to support operational requirements and emergency client requests.

Why You’ll Love Working with Us:

At Freo, we believe inDoing Things That Matter, Leading at Every Level and Winning a Better Way. Here’s what that means for you:

• Support & Growth:Opportunities to develop your skills, progress your career within Freo Group, or grow across Marmon’s global network of 120+ companies.
• Meaningful Work:Your work contributes to supporting some of Australia’s largest mining, infrastructure and industrial projects.
• Great Team Culture: A supportive workplace where teamwork matters, wins are celebrated, and people look out for each other.
• Stability & Opportunity:Backed by Berkshire Hathaway, Freo Group offers long-term stability with the opportunity to grow within a global organisation.
• Competitive Salary & Benefits, including:
  • Employee perks and discounts (travel, retail, health & wellbeing)
  • Loyalty bonus for long-term commitment
  • Referral bonus for successful employee referrals
  • Performance and development reviews to support your career growth

Our Commitment to Safety and Inclusion

Safety is at the core of everything we do. We are committed to maintaining a safe workplace where everyone looks out for each other.

Freo Group is an equal opportunity employer and values diversity within our workforce. We encourage applications from people of all backgrounds, including Aboriginal and Torres Strait Islander peoples, women in non-traditional roles, and people from culturally diverse communities.

We genuinely appreciate the time you invest in applying and will contact suitable candidates as soon as possible.

Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.