FINANCE & TRADE OFFICER

seek.com.au; Sydney; On-site; AUD 70,000 - 90,000; Full time

Job summary

IWAKI AUSTRALIA in Sydney is seeking an experienced accounts and export administrator to support international trade, invoicing, and supplier/customer records. You will manage supplier and customer accounts in MYOB EXO, prepare export documents, and ensure compliance with terms and freight requirements.

The role requires attention to detail, strong communication, autonomy, and proficiency in MS Office. Experience with export documentation and HS/Incoterms is desirable.

Qualifications

• Experience in accounts administration and export documentation.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.

Responsibilities

• Create or maintain supplier accounts in MYOB EXO, including entering new supplier details and updating changes.
• Monitor creditor balances and ensure timely payments.
• Process supplier invoices, matching with purchase orders and delivery dockets.
• Perform company credit card reconciliation.
• Prepare and schedule payment runs (EFT, BPAY, or credit card).
• Reconcile supplier statements and resolve discrepancies.
• Create or maintain customer accounts in MYOB EXO, including background checks for new clients.
• Check and maintain debtors' balances and contact customers for overdue accounts.
• Prepare and manage export documentation (invoices, packing lists, Certificate of Origin, bills of lading).
• Verify documentation for compliance with destination-country and Australian export requirements.
• Review terms and conditions of orders and supplier documents (payment, delivery, pricing, non-standard clauses).
• Prepare daily bank reconciliation and support month-end reports.
• Handle phone calls and inquiries; assist visitors and manage emails.
• Provide administrative support to staff and management, including quotes and consumables.

Skills

Accounts payable

Accounts receivable

Export docs

Customer service

MYOB EXO

MS Office

Autonomous work

Tools

MYOB EXO

Job description

About the Company

IWAKI AUSTRALIA, supplies chemical handling pumps to the water treatment, mining, manufacturing, and process industries nationwide. The company offers a wide range of products including magnetic drive pumps in non-metallic and metallic construction, electronic dosing pumps, motorised metering pumps, air-driven diaphragm pumps, drum pumps, and packaged chemical dosing systems. Pumps are assembled and tested in Castle Hill, NSW, with full traceability on every unit to ensure reliability and quality. Team members contribute to supporting critical industrial applications and safe chemical handling solutions across Australia.

About the role

This role covers accounts management, international trade and export administration, contract and terms review, administrative support, and customer service. Key duties include managing accounts payable and receivable, preparing export documentation, reviewing customer and supplier terms and conditions, maintaining customer accounts, and providing administrative and reception support.

Key responsibilities

• Create or maintain supplier accounts in MYOB EXO, including entering new supplier details, performing verifications, and updating changes to existing supplier information
• Monitor creditor balances and ensure timely payments
• Process supplier invoices, matching them with purchase orders and delivery dockets
• Perform company credit card reconciliation
• Prepare and schedule payment runs (EFT, BPAY, or credit card)
• Reconcile supplier statements and resolve discrepancies
• Create or maintain customer accounts in MYOB EXO, including conducting background checks for new clients and updating changes to existing customers
• Check and maintain debtors' balances and contact customers for overdue accounts
• Prepare and manage complete export documentation, including commercial invoices, packing lists, Certificate of Origin, and bills of lading
• Verify documentation for compliance with destination-country and Australian export requirements
• Review terms and conditions of customer orders, quotes, and supplier documents, checking payment terms, delivery terms, pricing, and non-standard clauses
• Prepare daily bank reconciliation and support month-end reports
• Handle phone calls and support customer inquiries, including dealing with visitors and screening incoming calls or emails
• Provide administrative support to staff and management, including preparing quotes and ordering consumable items

About you

• Strong attention to detail and accuracy
• Excellent written and verbal communication skills
• Ability to work autonomously and take initiative, identifying tasks that need to be done and following them through without close supervision.
• Ability to multitask and manage competing priorities.
• Proficient in MS Office and experience with accounting software
• Experience with export documentation and international freight, and familiarity with Incoterms and HS codes (desirable).
• Ability to read and check commercial terms and conditions.