Administration Assistant

Wandin Valley Farms; City of Melbourne; On-site; AUD 48,000 - 64,000; Part time

Benefits offered by this job

Flexible job share

International export exposure

Supportive team environment

Job summary

Wandin Valley Farms in Melbourne is seeking an organised Export & Sales Administration Assistant for a 4-month fixed-term, four-day-per-week role. You will coordinate export documentation, support accounts, and liaise with freight forwarders and international customers.

The position requires strong admin experience, excellent Excel skills, and the ability to manage competing priorities. You will join a family-owned business supplying premium fruit to local and export markets.

Qualifications

• Previous administration experience, preferably in export, sales, or accounts support.
• Strong organisational skills and attention to detail.
• Excellent communication and problem-solving abilities.
• Intermediate Microsoft Office skills, particularly Excel.
• Ability to work independently and manage competing priorities.

Responsibilities

• Coordinate export shipments and prepare export documentation.
• Liaise with freight forwarders, international customers, and documentation teams.
• Support customer payment reconciliations and export cost allocations.
• Maintain accurate sales, export, and financial records.
• Provide updates and reporting to support export sales operations.
• Assist with customer order management and sales administration.

Skills

Administration experience

Export experience

Organisational skills

Attention to detail

Communication

Problem-solving

Excel proficiency

Independent working

Tools

Excel

Job description

Wandin Valley Farms is a family-owned business and one of Australia's largest fresh cherry producers, supplying premium fruit to local and export markets from our orchards in Victoria and Tasmania.

About Us

Wandin Valley Farms is a family-owned business and one of Australia's largest fresh cherry producers, supplying premium fruit to local and export markets from our orchards in Victoria and Tasmania.

About the Role

We are seeking an organised Export & Sales Administration Assistant to join our team on a 4 month fixed-term contract in a job share arrangement 4 days per week.

Supporting export operations, sales administration and accounts processes, this role is responsible for coordinating export documentation, liaising with freight forwarders and international customers, maintaining accurate sales records, and assisting with customer payment reconciliations. Flexibility to provide occasional weekend and after-hours support is essential during the season.

Key Responsibilities

• Coordinate export shipments and prepare export documentation.
• Liaise with freight forwarders, international customers, and documentation teams.
• Support customer payment reconciliations and export cost allocations.
• Maintain accurate sales, export, and financial records.
• Provide updates and reporting to support export sales operations.
• Assist with customer order management and sales administration.

About You

• Previous administration experience, preferably in export, sales, or accounts support.
• Strong organisational skills and attention to detail.
• Excellent communication and problem-solving abilities.
• Intermediate Microsoft Office skills, particularly Excel.
• Ability to work independently and manage competing priorities.

What We Offer

• Flexible job share arrangement.
• Exposure to international export operations.
• Supportive team environment.