Finance & People Team Administrator - 12 Month FTC

Showpo; Sydney; Hybrid; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid work model

Staff discounts

Paid parental leave

GP access via Updoc

Vendor and banking program discounts

Job summary

Showpo, the Australian owned global ecommerce brand, is seeking a Finance & People Team Administrator for a 12 Month FTC to support both Finance and People & Culture operations.

You will assist with daily finance processes, payroll onboarding, HRIS data flows, recruitment activities, and general office administration, while collaborating with two Leadership team members. This hybrid role offers ongoing learning and a vibrant team culture with staff discounts and wellbeing benefits.

Qualifications

• 1+ years of experience in a finance, HR, or general business administration role.
• Previous bookkeeping and/or payroll experience highly advantageous
• Strong initiative and problem-solving skills to navigate complex forms and historical documentation independently.
• High level of attention to detail and accuracy in data entry and verification processes.
• Excellent interpersonal and communication skills across multidisciplinary teams.

Responsibilities

• Provide joint administrative support across Finance and People & Culture (P&C).
• Assist with daily finance processes including reconciliations, supplier payments and approvals.
• Support payroll onboarding and HRIS data flow between HR tools and Xero.
• Manage travel arrangements and bookings for domestic and overseas travel.
• Recruitment support: post ads, screen, interview setup, feedback.
• Project management support for HRIS implementation and finance process improvements.
• General office administration and supply ordering; track anniversaries and events.
• Create and maintain employee data, letters and contracts with Head of P&C support.
• Assist with ordering IT hardware and system access.

Skills

Payroll processing

Xero

HRIS

Data entry

Office administration

Communication

Tools

Flare

Airwallex

Job description

Finance & People Team Administrator - 12 Month FTC

Showpo is the Australian owned, global, social media led ecommerce brand, redefining fashion retail for the new generation.

Showpo was established in Sydney in 2010 from our Founder & CEO Jane Lu's garage. Forward to now, we have disrupted the traditional retail model, are a global fashion destination and one of Australia's home grown true global success stories. We pride ourselves on empowering women worldwide and being one of Australia's largest and most successful social media brands.

The Role:

You will provide joint administrative support across the Finance and People & Culture (P&C) departments. This role handles essential operational, payment, payroll onboarding, and office administration tasks to relieve department heads, assist with projects such as HRIS project implementation and Finance process improvement initiatives, and optimise routine backend workflows.

This is an exceptional learning opportunity to work directly with 2 Leadership team members whilst also supporting our cultural initiatives in a fast paced and dynamic work environment where no 2 days will be the same!

Finance:

Assist with daily finance processes including credit card reconciliations, funding Amex cards, and managing team or supplier enquiries.

Handle payment administration, including maintaining approvals and verifying new supplier bank details.

Ensure approvals processes are consistently followed and adhered to by the wider team.

Support the team with general finance enquiries including payroll & Xero enquiries.

Manage and execute on team travel arrangements and bookings for campaign, marketing and product domestic and overseas travel, including liaising with our insurers and ensuring the best possible costs are applied (including AMEX portal bookings).

Setting up Finance user access, setting up Airwallex staff cards, setting up employees in banks.

People & Culture

Support payroll checks and onboarding administration by coordinating data flow between HR tools (e.g. Flare/HRIS) and Xero.

Recruitment - post job ads, review applications, phone screen, set up interviews, provide feedback.

Project management - provide critical support in the implementation of a new HRIS across the business.

Manage general office administration tasks, including ordering office supplies, tracking team anniversaries, and supporting P&C overflow tasks.

Support team cultural initiatives through compilation of our Friday Team Meet slides, purchasing gifts for the team on behalf of the CEO and assisting in organising and hosting team events.

Create & maintain critical employee data - including creation of letters and contracts with support from Head of P&C.

Support with ordering of IT hardware for the team and system access (googlesuite, slack, asana).

1+ years of experience in a finance, HR, or general business administration role.

Previous bookkeeping and/or payroll experience highly advantageous

Strong initiative and problem-solving skills to navigate complex forms and historical documentation independently.

High level of attention to detail and accuracy in data entry and verification processes.

Excellent interpersonal and communication skills across multidisciplinary teams.

• Hybrid work environment - 3 days from home and 2 in the office in brand new Waterloo offices!
• 50% staff discount, monthly staff sample sales, dog-friendly office, plus discounts at places such as Peaches Pilates studios and the cinema!
• Paid parental leave
• Showpo paid 24/7 GP access through our Updoc employee healthcare benefit! (Including prescriptions and referrals sent straight to your phone)
• Enjoy financial advice and discounts through our Commbank Workplace Banking Program We encourage our team to make time for fun - from Games Night and Parties to Friday bubbles and our "I S**t Rainbow" recognition awards
• Plus: brekkie bar, Showpo Coffee Club, Showpo Wellness Club What matters to us - we support The Hunger Project through our donations, staff sample sales, yearly edits and awareness.
• We were recently the first ever business in Australia to gain our "Endometriosis friendly" workplace accreditation through Endometriosis Australia ensuring we further support our employees health need

At Showpo we are committed to fostering an environment where everyone can belong and be their authentic selves. We strive to craft a culture that reflects the diversity of our customer, where our differences make us stronger and help us become better humans. We celebrate our people and support them, ensuring we’re a workplace welcoming to all, where everyone can bring their whole selves to work. We are on a journey and sometimes might make mistakes, but we are committed to learning, growing and backing up these words with positive action.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.