Finance Operations Executive - Sports Club

Manly Warringah Sea Eagles; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

Manly Warringah Sea Eagles is seeking a Financial Operations Executive to support the finance team with end-to-end processing across accounts payable, receivable, reconciliations, banking, and month-end tasks. This early-career role is ideal for a detail-oriented finance professional looking to grow in a fast-paced sporting environment.

The role offers exposure to systems like Xero, ApprovalMax, Hubdoc, and Syft Analytics, and involves collaboration across departments to ensure accurate

Qualifications

• 2-3 years of experience in a finance, accounts, or admin support role.
• Bachelor’s degree in Finance, Commerce or Accounting, or studying toward it, or a relevant certificate.
• Intermediate to advanced Excel skills.
• Strong organisational and time management abilities with attention to detail.
• Strong written and verbal communication skills.

Responsibilities

• Process supplier invoices and staff reimbursements through Hubdoc and ApprovalMax.
• Monitor invoice approvals and follow up on outstanding items.
• Prepare and upload weekly payment batches and assist with creditor run approvals.
• Liaise with suppliers and staff to ensure timely and accurate payments.
• Generate and issue invoices for sponsorships, grants, hospitality, and other revenue.
• Maintain up-to-date debtor records and corporate revenue trackers.
• Follow up on outstanding payments and liaise with internal and external stakeholders.
• Process daily banking transactions including EFTs, deposits, and transfers.
• Reconcile corporate credit cards and manage outstanding transactions.
• Complete monthly toll reconciliations and coordinate vehicle reimbursement claims.
• Assist with the preparation and posting of journals, accruals, and prepayments.
• Maintain the fixed asset register and support depreciation entries.
• Contribute to the preparation of monthly reporting packs, including game day financials.
• Support the submission of medical reimbursements and private health claims for players and staff.
• Assist with onboarding and offboarding forms and ensure documentation is properly filed.
• Maintain digital filing systems and support ad hoc requests from the Finance team.
• Manage office equipment and coordinate repairs or maintenance as needed, liaising with the Head of Finance.

Skills

Attention to detail

Time management

Communication

Organisational skills

Excel proficiency

Education

Bachelor’s degree in Finance/Accounting

Current study in Finance/Commerce or related cert.

Tools

Xero

ApprovalMax

Hubdoc

Syft Analytics

Job description

Manly Warringah Sea Eagles is seeking a Financial Operations Executive to support the finance team with end-to-end processing across accounts payable, receivable, reconciliations, banking, and month-end tasks. This early-career role is ideal for a detail-oriented finance professional looking to grow in a fast-paced sporting environment.

The role offers exposure to systems like Xero, ApprovalMax, Hubdoc, and Syft Analytics, and involves collaboration across departments to ensure accurate