Finance Executive

Manly Warringah Sea Eagles; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

Manly Warringah Sea Eagles is seeking a Financial Operations Executive to support the finance team with end-to-end processing across accounts payable, receivable, reconciliations, banking, and month-end tasks. This early-career role is ideal for a detail-oriented finance professional looking to grow in a fast-paced sporting environment.

The role offers exposure to systems like Xero, ApprovalMax, Hubdoc, and Syft Analytics, and involves collaboration across departments to ensure accurate

Qualifications

• 2-3 years of experience in a finance, accounts, or admin support role.
• Bachelor’s degree in Finance, Commerce or Accounting, or studying toward it, or a relevant certificate.
• Intermediate to advanced Excel skills.
• Strong organisational and time management abilities with attention to detail.
• Strong written and verbal communication skills.

Responsibilities

• Process supplier invoices and staff reimbursements through Hubdoc and ApprovalMax.
• Monitor invoice approvals and follow up on outstanding items.
• Prepare and upload weekly payment batches and assist with creditor run approvals.
• Liaise with suppliers and staff to ensure timely and accurate payments.
• Generate and issue invoices for sponsorships, grants, hospitality, and other revenue.
• Maintain up-to-date debtor records and corporate revenue trackers.
• Follow up on outstanding payments and liaise with internal and external stakeholders.
• Process daily banking transactions including EFTs, deposits, and transfers.
• Reconcile corporate credit cards and manage outstanding transactions.
• Complete monthly toll reconciliations and coordinate vehicle reimbursement claims.
• Assist with the preparation and posting of journals, accruals, and prepayments.
• Maintain the fixed asset register and support depreciation entries.
• Contribute to the preparation of monthly reporting packs, including game day financials.
• Support the submission of medical reimbursements and private health claims for players and staff.
• Assist with onboarding and offboarding forms and ensure documentation is properly filed.
• Maintain digital filing systems and support ad hoc requests from the Finance team.
• Manage office equipment and coordinate repairs or maintenance as needed, liaising with the Head of Finance.

Skills

Attention to detail

Time management

Communication

Organisational skills

Excel proficiency

Education

Bachelor’s degree in Finance/Accounting

Current study in Finance/Commerce or related cert.

Tools

Xero

ApprovalMax

Hubdoc

Syft Analytics

Job description

Role Overview

The Financial Executive is a key member of the Finance team, responsible for delivering efficient and accurate financial processing across accounts payable, receivable, reconciliations, banking, and general financial administration. This role supports the daily operations of the Finance Department and contributes to month-end reporting and compliance processes.

The role is ideally suited to a finance professional with 2-3 years of experience who is detail-oriented, reliable, and looking to further develop their finance career in a fast-paced sporting environment. A solid understanding of financial systems and a proactive attitude are essential. Familiarity with the sporting landscape in Australia or a background in team sports is highly regarded.

Key Responsibilities

Accounts Payable

• Process supplier invoices and staff reimbursements through Hubdoc and ApprovalMax
• Monitor invoice approvals and follow up on outstanding or disputed items
• Prepare and upload weekly payment batches and assist with creditor run approvals
• Liaise with suppliers and staff to ensure timely and accurate payments

Accounts Receivable

• Generate and issue invoices for sponsorships, grants, hospitality, and other revenue
• Maintain up-to-date debtor records and corporate revenue trackers
• Follow up on outstanding payments and liaise with internal and external stakeholders

Banking & Reconciliations

• Process daily banking transactions including EFTs, deposits, and transfers
• Reconcile corporate credit cards and manage outstanding transactions
• Complete monthly toll reconciliations and coordinate vehicle reimbursement claims

Month-End Support

• Assist with the preparation and posting of journals, accruals, and prepayments
• Maintain the fixed asset register and support depreciation entries
• Contribute to the preparation of monthly reporting packs, including game day financials

Administration & Compliance

• Support the submission of medical reimbursements and private health claims for players and staff
• Assist with onboarding and offboarding forms and ensure documentation is properly filed
• Maintain digital filing systems and support ad hoc requests from the Finance team
• Manage office equipment and coordinate repairs or maintenance as needed, liaising with the Head of Finance on these matters.

Stakeholder Engagement

• Work collaboratively with departments across the organisation to ensure accuracy and timeliness of financial data
• Communicate professionally with external suppliers, partners, and service providers

Skills and Experience

Essential

• 2-3 years’ experience in a finance, accounts, or administrative support role
• Bachelor’s degree (or currently studying) in Finance, Commerce, or Accounting, or a relevant vocational qualification (e.g. Certificate IV in Bookkeeping/Accounting) with equivalent practical experience
• Intermediate to advanced Excel skills
• Strong organisational and time management skills
• High attention to detail and data accuracy
• Strong written and verbal communication skills

Desirable

• Experience with Xero, ApprovalMax, Hubdoc, or Syft Analytics
• Prior experience in the sporting, events, or not-for-profit sector
• Familiarity with the structure and operations of Australian sport
• Experience participating in or working within a team-based environment

Personal Attributes

• Reliable, self-motivated, and eager to learn
• Professional, proactive, and solutions-focused
• Comfortable working both independently and as part of a small team
• Enthusiastic about contributing to a high-performance culture behind the scenes

This position provides an exciting opportunity for an early-career finance professional to develop broad skills within a unique and dynamic environment. As part of the Manly Warringah Sea Eagles, the Financial Operations Executive plays a valuable role in supporting the financial health of one of the NRL’s most recognised clubs.

Why Join Us?

• Be part of a proud NRL club with a rich history and passionate supporter base
• Work alongside a tight-knit, collaborative team that values growth and initiative
• Gain hands-on experience across a wide range of finance operations
• Enjoy a unique blend of corporate structure and game day energy
• Access development opportunities in a role that grows with you

Essential Requirements

• Relevant Tertiary Qualification
• Bachelor’s degree (or currently studying) in Finance, Commerce, or Accounting
• Intermediate to advanced Excel skills
• High attention to detail and data accuracy

Attachments

• JD_Finance Executive