Finance Manager

VirtualStaff365; City of Melbourne; On-site; AUD 83,000 - 138,000; Part time

Job summary

VirtualStaff365 in Australia seeks a hands-on Financial Controller to lead the finance function across three entities, reporting directly to the CEO and owning month-end close, payroll, BAS, and cashflow. You will manage Xero to a high standard, oversee the offshore accounting firm, drive robust internal controls, and document procedures for recurring processes.

CA/CPA qualification, 10+ years in SME finance, multi-currency experience, and the ability to explain numbers to non-finance colleagues

Qualifications

• 10+ years in financial leadership roles.
• Experience with multi-entity accounting and Australian BAS/IAS.
• Strong governance, controls, and process documentation.

Responsibilities

• Own month-end close across three entities and provide IFRS/GAAP-compliant reporting.
• Maintain books in Xero and oversee offshore accounting firm.
• Oversee payroll, BAS, IAS, and intercompany reconciliations.
• Prepare and present P&L and balance sheet to CEO; drive dashboards.
• Document procedures and strengthen internal controls.

Skills

Senior Financial Controller

Xero expert

SME finance

Payroll knowledge

Intercompany

Communication

Education

CA or CPA

Bachelor in Finance or Accounting

Tools

Xero

MS Excel

Job description

You will manage the finance function for VirtualStaff365, taking the entire finance and business-administration function off the CEO and running it properly, independently, and to a rhythm he can rely on without chasing.

You will be hands-on in the ledger one hour and presenting to the CEO the next. This role offers three jurisdictions, real complexity, and full ownership, reporting directly to the CEO. Approximately 12-16 hours per week, flexible, with month-end peak of approximately 1-2 full days.

Key responsibilities

• Own the month-end close across three entities
• Maintain the books in Xero to a high standard and oversee the Philippine ledger maintained by the offshore accounting firm
• Reconcile intercompany loan accounts monthly to nil variance
• Deliver entity P&L and Balance Sheet and provide finance inputs to the monthly dashboard pack
• Review and approve month-end and irregular client invoicing before it is issued
• Own collections end-to-end: proactive follow-up, structured escalation, and firm but relationship-safe pressure on slow payers
• Run Australian payroll end-to-end and ensure all entities are funded ahead of every payroll cycle
• Prepare and lodge BAS, IAS and other Australian tax obligations; liaise with tax accountant and corporate secretarial providers
• Own a single compliance calendar covering every statutory obligation
• Document written procedures for every recurring finance process and strengthen internal controls

About you

• CA or CPA qualified, or equivalent experience with a strong track record
• 10+ years as a Financial Controller, Finance Manager or senior accountant, ideally in an SME
• Expert-level Xero — not just familiar with it
• Solid Australian payroll, superannuation, BAS and payroll tax knowledge
• Multi-entity and multi-currency experience
• Genuinely comfortable operating solo, hands-on, with 1 offshore report
• Absolute discretion and integrity
• Self-directed and reliable; things you own get finished, on time, without reminders
• You explain numbers in plain English to a non-finance audience
• Systems-minded: you'd rather fix the process than repeat the workaround

About us

VirtualStaff365 is an Australian business providing offshore staffing solutions, with operations across Australia, and Philippines.