finance administrator | flexible hours & prestigious geelong

HR Partners; Geelong; Hybrid; AUD 70,000 - 90,000; Full time

Job summary

HR Partners is assisting a leading Geelong public practice with a Finance Administrator / Client Services Coordinator role. You will own client onboarding, manage workflows with directors, and liaise on ATO/ASIC compliance.

The position requires hands-on experience with XPM and Australian public practice. You will be part of a skilled admin team, working in a forward-thinking, cloud-enabled firm environment.

Qualifications

• Experience in Australian public practice accounting.
• Strong client communication skills and professional demeanor.
• Proactive and highly organized with attention to detail.

Responsibilities

• Lead end-to-end client onboarding from identity verification to system setup.
• Coordinate workflows with Directors to track deadlines and deliverables.
• Liaise with ATO/ASIC for tax processes and compliance tasks.
• Utilize cloud platforms to drive daily efficiency and document management.
• Support the practice team to maintain smooth operations.

Skills

Ownership mindset

Communication

Time management

Australian public practice experience

Tools

XPM (Xero Practice Manager)

ATO/ASIC portals

Client onboarding

Workflow coordination

Job description

About the Firm & Opportunity:

Are you an experienced Public Practice Administrator looking for a prestigious environment that values work-life balance?

Our client—a leading, modern accounting practice in Geelong—is expanding and looking for a driven Finance Administrator / Client Services Coordinator to take ownership of their onboarding and workflow operations.

What’s in it for You?

Prestigious Environment: Join a highly respected, forward-thinking firm with modern cloud systems.

Direct Impact: Work side-by-side with Partners, giving you real visibility and input into practice operations.

Clear Progression: A career-defining role designed for someone eager to grow into workflow management.

Key Responsibilities:

• Client Onboarding: Lead the end-to-end client journey-from identity verification to seamless system setups.
• Workflow Coordination: Partner directly with Directors to schedule, track, and manage practice deadlines.
• Compliance Liaison: Deal directly with the ATO and ASIC for tax processes, corporate compliance, and account lodgements.
• Tech Operations: Drive daily efficiency using cloud platforms including Xero, XPM, and modern document management systems.
• Practice Support: Work alongside an elite administrative team to keep practice operations running effortlessly.

What You Bring:

• Public Practice Expertise: Solid administrative experience within an Australian public practice accounting firm.
• Software Mastery: Hands-on experience with Xero Practice Manager (XPM) and ATO/ASIC portals.
• Ownership Mindset: Highly organized, proactive, and eager to take charge of key firm processes.
• Top-Tier Communication: Clear, professional, and client-focused communication skills.

Ready to Make the Move?

Elevate your public practice career with a firm that rewards your effort and respects your time.