Finance/Administration Officer

St Johns Community Care; Cairns Regional; On-site; AUD 65,000 - 90,000; Full time

Job summary

St John’s Community Care in Queensland seeks a motivated and organised Finance & Administration Officer for a full-time, fixed-term 12-month contract. This diverse role blends finance, recruitment administration and general office support to ensure smooth day-to-day operations.

Working closely with management and program teams, you will handle accounts payable/receivable, data entry in MYOB and Salesforce, and provide HR and reception support as required.

Qualifications

• Experience in administration, finance or office support.
• Strong organisational skills with ability to manage multiple priorities.
• Excellent attention to detail and accuracy.
• Proficient in Microsoft Office and Outlook.
• Experience with databases and business systems.
• Strong communication and interpersonal skills.
• Customer-focused, friendly and professional.
• Able to work independently and as part of a team.

Responsibilities

• Manage full accounts payable cycle: invoice processing, payment, reconciliation, reporting.
• Manage full accounts receivable cycle: invoicing, collections, reconciliation, reporting.
• Process purchase orders and maintain financial documents.
• Maintain client and supplier records in MYOB and Salesforce.
• Complete bank reconciliations.
• Prepare brokerage quotes and expense reimbursements.
• Assist with donation administration and record keeping.
• Assist month-end closing, reconciliations and financial reporting.
• HR administration tasks as needed.
• Reception and general administrative support during staff absences.

Skills

Administration experience

Organisational skills

Attention to detail

MS Office & Outlook

Databases & systems

Communication skills

Customer-focused

Problem-solving

Teamwork & independence

Tools

MYOB

Salesforce

Job description

Full-time | Fixed-Term (12 Months)

Make a difference while supporting your community

St John’s Community Care is seeking a motivated and organised Finance & Administration Officer to join our team. This is a diverse and rewarding role that combines finance, recruitment administration and general office support to help ensure the smooth day-to-day operation of our services.

If you enjoy variety, have strong attention to detail, and are passionate about providing outstanding customer service, we would love to hear from you.

About the Role

Working closely with management and program teams, you will provide administrative, financial and human resources support across the organisation.

Key Responsibilities

Finance Administration

• Manage the full accounts payable cycle, from invoice processing to payment, reconciliation & reporting
• Manage the full accounts receivable cycle, from invoicing to collections, reconciliation & reporting
• Process purchase orders and maintain supporting financial documentation
• Maintain accurate client and supplier records in MYOB and Salesforce, including account details, banking information and payment methods.
• Complete bank reconciliation processes
• Prepare brokerage quotes and expense reimbursements
• Assist with donation administration and record keeping
• Assist with month-end closing, reconciliations and financial reporting
• Review financial transactions for accuracy, completeness and correct coding
• Liaise with operational teams to resolve invoice and payment discrepancies
• Contribute to continuous improvement of financial processes and systems

Human Resources Administration (when required) - Provide assistance with HR administration tasks as needed, appropriate to the employee’s skills and experience.

Reception Administration (periodic backup) - Provide reception and general administrative support as required, including covering reception duties during staff absences and scheduled breaks.

About You

To be successful in this role, you will have:

• Experience in a similar administration, finance or office support role
• Strong organisational skills and the ability to manage multiple priorities
• Excellent attention to detail and accuracy
• Intermediate to advanced computer skills, including Microsoft Office and Outlook
• Experience working with databases and business systems
• Strong communication and interpersonal skills
• A customer-focused approach with a friendly and professional manner
• Sound problem-solving skills and an analytical mindset
• The ability to work independently and collaboratively within a team

Desirable Experience

• Accounts receivable and accounts payable functions
• Recruitment and onboarding administration
• Experience within community services, aged care, disability services or a not-for-profit organisation is desirable but not essential

Essential Requirements

• Current Queensland Driver Licence (or ability to obtain)
• Queensland Driver Authorisation (or ability to obtain)
• Working with Children Blue Card (or ability to obtain)
• NDIS Worker Screening / relevant criminal history checks (or ability to obtain)
• Commitment to confidentiality, workplace health and safety, and professional conduct

Why Join St John's Community Care?

• Meaningful work within a respected community organisation
• Supportive and collaborative team environment
• Diverse role with opportunities to develop skills across finance, HR and administration
• Opportunity to contribute to services that positively impact the lives of older people, people with disability and the wider community