Administration Officer

UnitingCare Queensland; Gold Coast City; On-site; AUD 55,000 - 58,000; Part time

Benefits offered by this job

Flexible work arrangements

NFP Salary Packaging

Parental leave

Job summary

UnitingCare Queensland is seeking a part-time Administration Officer to support HOPES and Pathways to Grow in Southport. The role covers administrative, financial, operational and reception duties, reporting to the Service Leader and helping manage priorities with discretion.

The position requires an IV in business admin or related, strong MS 365 skills, and experience with reconciliations, purchasing and accounts processing; a driver license and Blue Card are required or eligible.

Qualifications

• Certificate IV in Business Administration, Event Management or a related qualification.
• At least two years’ administration experience supporting management.
• Advanced Microsoft 365 skills and confidence using business systems and databases.
• Experience with reconciliations, purchasing and accounts processing.
• Strong organisation, communication, attention to detail and stakeholder skills.
• Current Queensland Driver Licence.
• Current Working with Children Check (Blue Card) or eligibility to obtain one before commencement.
• Experience supporting vulnerable children and families, knowledge of the Child Safety system would be highly regarded.

Responsibilities

• Coordinate diaries, appointments, travel, meetings, workshops and site activities.
• Prepare correspondence, reports, minutes, presentations and other documents.
• Process accounts, reconciliations, procurement cards, supplies and routine financial records.
• Maintain databases, registers, statistics and records.
• Liaise with internal teams, suppliers and service providers on facilities, fleet, technology, travel and safety requirements.
• Manage reception and routine enquiries, and support efficient, compliant processes.

Skills

Microsoft 365

Accounts processing

Reconciliations

Purchasing

Organisational skills

Communication skills

Attention to detail

Stakeholder management

Education

Certificate IV in Business Administration, Event Management or a related qualification

Job description

Administration Officer | HOPES & Pathways to Grow | Southport

• Employment Term: Maximum Term to 30 June 2027 | Part-Time (19 hours per week, negotiable between 9am and 5pm)
• Location: Southport
• Remuneration: $40.49 per hour + Super + NFP Salary Packaging (save tax and increase your take home pay)
• Applications Close: Friday 23rd October 2026

Make a meaningful difference with UnitingCare Queensland

At UnitingCare we are leaders in crisis response, the protection of vulnerable people and children, financial resilience and family wellbeing. Our FaDS (Family and Disability Services) team work passionately across Queensland to make a meaningful difference in people’s lives.

Your part in our UnitingCare team

We are seeking a site-based Administration Officer to provide administrative, financial, operational and reception support to our HOPES and Pathways to Grow programs in Southport.

Reporting to the Service Leader, you’ll support service delivery, manage priorities independently and handle sensitive information with discretion.

Key responsibilities include:

• Coordinate diaries, appointments, travel, meetings, workshops and site activities.
• Prepare correspondence, reports, minutes, presentations and other documents.
• Process accounts, reconciliations, procurement cards, supplies and routine financial records.
• Maintain databases, registers, statistics and records.
• Liaise with internal teams, suppliers and service providers on facilities, fleet, technology, travel and safety requirements.
• Manage reception and routine enquiries, and support efficient, compliant processes.

What makes a difference for us?

• Certificate IV in Business Administration, Event Management or a related qualification.
• At least two years’ administration experience supporting management.
• Advanced Microsoft 365 skills and confidence using business systems and databases.
• Experience with reconciliations, purchasing and accounts processing.
• Strong organisation, communication, attention to detail and stakeholder skills.
• Sound judgement and the ability to manage competing priorities in a fast-paced environment.
• Current Queensland Driver License
• Current Working with Children Check (Blue Card) or eligibility to obtain one before commencement.
• Experience supporting vulnerable children and families, with knowledge of the Child Safety system would be highly regarded.

What makes a difference for you?

Flexible work arrangements to support work-life balance

NFP Salary Packaging: Save tax and increase your take home pay by salary packaging your everyday living expenses and bills (up to $15,900) and meal entertainment (up to $2,650) per annum. To learn more about this benefit watch the video via the following link: SalaryPackagingExplained

A recognition and rewards platform, providing employee discounts at hundreds of retailers, including everyday expenses, holidays, health insurance, annual awards celebration, wellbeing and employee assistance programs

12 weeks paid parental leave and 2 weeks paid partner leave, available after 6 months service, in addition to the government scheme

Diversity and inclusive leave, offering paid gender affirmation leave and cultural leave options (paid and unpaid) for those who may celebrate Lunar New Year, Diwali, Ramadan, NAIDOC weeks and other significant cultural events

Career development opportunitiesto challenge yourself, grow and make a meaningful difference

A positive and inclusive team based on respect, shared standards, strong values and a commitment to serving others

We’d love you to be part of our UnitingCare family

Joining our FaDS, team, you’ll also be welcomed as part of the UnitingCare family. The second-largest Queensland employer, we’re a proud not-for-profit with more than 16,500 staff and 9,000 volunteers across our brands of BlueCare, Lifeline, ARRCS, The Wesley Hospital, Buderim Private Hospital, St Stephen’s Hospital, and St Andrew’s War Memorial Hospital, and have been leading by example for more than 100 years.

Child safe, Child friendly

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