Field Service Admin & Scheduling Specialist

Maca Mining Pty Ltd; Canning; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Monday to Friday Roster

A competitive salary and access to a …

Paid parental leave.

Wellbeing Centre access

Salary sacrificing benefits.

Refer and earn up to $2,500 for refer‑

Health Insurance discounts

Job summary

MACA requires an experienced Administrator to join our Field Service team in Welshpool, WA. The Field Service Administrator provides administrative and coordination support to the Field Service team and Field Service Coordinator, ensuring efficient delivery of field service operations.

The role handles timesheet processing, payroll support, rostering, employee records, training bookings, purchase requisitions, invoice receipting, parts ordering, accommodation and flight bookings, vehicle

Qualifications

• 3 years in field service coordination or administration in resources or construction preferred
• Proven ability to source labour competitively and manage budgets
• Advanced MS Excel and ERP experience (SAP/Pronto)
• Familiarity with Training Needs Analysis and employee development processes
• Strong written and verbal communication and presentation skills
• Ability to manage competing priorities and administrative workflows
• Good interpersonal skills across all levels
• Strong organisation and planning skills

Responsibilities

• Streamlines labour requests from sites through a dedicated coordinator
• Drives contractor performance and cost management via vendor liaison and PO management
• Assists with Training Needs Analysis to identify skill gaps and workforce development opportunities
• Supports hiring processes for future employees to meet growing operational demands
• Engages employees and fosters a motivated, high-performing workforce
• Provides support to Field Service Coordinators in daily duties and mobilisations
• Tracks labour expenses and vendor rates
• Obtains and evaluates quotes to ensure competitive labour rates
• Manages Purchase Orders and vendor relationships
• Tracks contractor performance and compliance records
• Maintains contractor rosters and mobilisation schedules
• Enter and verify timesheets for payroll and invoicing

Skills

Communication skills

Interpersonal skills

Organisation & planning

Prioritisation

Budget management

Tools

MS Excel

ERP systems (SAP/Pronto)

Timesheet & rostering tools

Job description

MACA requires an experienced Administrator to join our Field Service team in Welshpool, WA. The Field Service Administrator provides administrative and coordination support to the Field Service team and Field Service Coordinator, ensuring efficient delivery of field service operations.

The role handles timesheet processing, payroll support, rostering, employee records, training bookings, purchase requisitions, invoice receipting, parts ordering, accommodation and flight bookings, vehicle