Facilities & Supplies Coordinator

Puget Sound Energy; Redmond; On-site; AUD 76,000 - 118,000; Full time

Benefits offered by this job

Medical insurance

401(k) plan

PTO

Paid holidays

Dental/Vision

Job summary

Puget Sound Energy is seeking a Shared Services Coordinator to support supply management, delivery coordination, and clerical duties across multiple buildings. This role involves processing invoices, managing vendor relations, and ensuring efficient office and mail operations.

The position emphasizes safety, regulatory compliance, and reliable service within the Shared Services group. A valid driver’s license and ability to lift heavy items are required for daily duties.

Qualifications

• High School Diploma or equivalent.
• Two years of office experience.
• Effective written and verbal communication.
• Ability to lift 35+ pounds repetitively up to an occasional 50.
• Strong computer skills including Microsoft Office (Word, Excel, PowerPoint) and email.
• Experience with computers, photocopiers and other standard office machines.
• Valid Washington State Driver’s License and acceptable driving record.
• Ability to drive/sit for long periods of time in a vehicle.
• Ability to work alone with minimal supervision.

Responsibilities

• Represent facilities department as the first line of interaction with employees, exhibiting polite and professional communication via phone, e-mail, and mail.
• Maintains control of consolidated supplies.
• Orders additional supplies from approved vendors to maintain specified levels to meet employee needs.
• Receives vendor deliveries and checks to ensure deliveries are correct.
• Processes vendor invoices for payment.
• Receives service and supply requests from employees and Shared Services Clerks and prepares services and supplies for delivery.
• Maintains office and kitchen supplies at specified levels for multiple buildings.
• Delivers office and kitchen supplies as well as mail and packages to interoffice locations using company vehicle.
• Receives requests for office supplies from internal employees and fulfills the request from consolidated supplies.
• Checks the drop in hotel workspaces at assigned facilities for proper function and necessary equipment and supplies.
• Sorts and delivers interoffice and USPS mail and packages per guidelines of facility.
• Lifts packages/boxes up to 50 lbs. and drives up to 300 miles per day.
• Operates office equipment necessary to perform the job.
• Manage small projects as needed to support general office and employee needs.
• Performs other duties as assigned.

Skills

Office experience

Effective communication

Microsoft Office

Driver's license

Customer service

SAP

Ariba

Lifting 35+ lbs

Driving

Education

High School Diploma

Tools

SAP

Ariba

Job description

Puget Sound Energy is seeking a Shared Services Coordinator to support supply management, delivery coordination, and clerical duties across multiple buildings. This role involves processing invoices, managing vendor relations, and ensuring efficient office and mail operations.

The position emphasizes safety, regulatory compliance, and reliable service within the Shared Services group. A valid driver’s license and ability to lift heavy items are required for daily duties.