Facilities & Projects Administrator Support

Agrifutures; City of Melbourne; Hybrid; AUD 55,104 - 61,992; Full time

Job summary

Agrifutures is seeking a dedicated Facilities & Projects Administrator for an immediate start in Collingwood. This role is essential for managing data across facilities functions, ideal for someone detail-oriented and proactive.

Initially a 3-month temporary assignment with a strong chance of permanency, you will handle asset data in Excel, coordinate facilities operations, and support various projects. Enjoy a hybrid working environment within a supportive team.

Qualifications

• Confident working with large datasets in Excel.
• High attention to detail and strong organizational skills.
• Comfortable in a process-driven, admin-heavy environment.

Responsibilities

• Manage large volumes of asset and facilities data in Excel.
• Clean, validate, and upload data into internal systems.
• Support facilities operations with day-to-day admin and coordination.
• Assist with maintenance requests and contractor coordination.
• Support project tracking, reporting, and documentation.
• Work closely with the Facilities Manager and wider team.

Skills

Excel proficiency

Attention to detail

Organizational skills

Reliability

Job description

Facilities & Projects Administrator

Collingwood | Immediate Start | Hybrid (3 days in office)

Looking to step into a role where you can make an immediate impact and gain strong exposure across a facilities function?

We’re partnering with a well-established organisation to bring on a Facilities & Projects Administrator to support a busy and evolving team. This is a hands‑on, fast‑paced opportunity, ideal for someone who enjoys working with data, systems, and being across the detail.

The opportunity

This is an initial 3‑month temporary assignment with a strong view to permanency. You’ll be supporting the implementation and ongoing management of a new system, with a high volume of data and admin to work through – perfect for someone who enjoys structured work and adding value quickly.

There’s also scope to get involved in broader facilities coordination and even site exposure, making it a strong stepping stone for someone looking to build a longer‑term career in this space.

What you’ll be doing

• Managing large volumes of asset and facilities data in Excel


• Cleaning, validating, and uploading data into internal systems


• Supporting facilities operations with day‑to‑day admin and coordination


• Assisting with maintenance requests and contractor coordination


• Supporting project tracking, reporting, and documentation


• Working closely with the Facilities Manager and wider team

About you

• Confident working in Excel (large datasets, formatting, accuracy)


• High attention to detail and strong organisational skills


• Comfortable with process‑driven, admin‑heavy work


• Exposure to facilities, property, or similar environments is beneficial


• Reliable, proactive, and keen to get involved

The environment

Based in a modern Collingwood office (close to public transport), you’ll be working within a collaborative team across a dynamic, multi‑level site. The team is hands‑on and supportive, with plenty of opportunity to learn.

The details

• 3‑month temporary assignment with strong view to permanency


• $40–$45 per hour + super (depending on experience)


• Hybrid: 3 days in office


• Immediate start required

If you’re available immediately and enjoy being busy, detail‑focused, and part of a team that values getting things done — we’d love to hear from you.