Administration & Operations Manager

DAC-Jones Lang LaSalle (VIC) Pty Ltd; Ballarat; On-site; AUD 65,000 - 90,000; Full time

Job summary

JLL Ballarat is seeking an organised admin/Reception professional to support day-to-day office operations and tenant management. You will handle front desk duties, maintain filing systems, and assist with leases, invoices and monthly reporting in a busy centre environment.

The role requires strong communication skills, attention to detail and proficiency in Excel/Word, with tasks spanning administration, finance and client coordination in a corporate real estate setting.

Qualifications

• Experience in front desk reception and office administration.
• Strong organisational and communication skills.
• Ability to manage multiple administrative tasks and deadlines.

Responsibilities

• Greet visitors and manage front desk enquiries.
• Maintain centre procedures and communications for tenants and retailers.
• Assist with tenancy records, leases, invoices and filing.
• Support monthly rent roll, reports and financial reconciliations.
• Coordinate supplier invoices and petty cash where required.
• Assist in monthly reporting and audits.

Skills

Reception

Administration

Customer service

Communication

Education

Diploma/Certificate in Office Administration

Tools

Microsoft Excel

Microsoft Word

Accounting software

Job description

JLL Ballarat is seeking an organised admin/Reception professional to support day-to-day office operations and tenant management. You will handle front desk duties, maintain filing systems, and assist with leases, invoices and monthly reporting in a busy centre environment.

The role requires strong communication skills, attention to detail and proficiency in Excel/Word, with tasks spanning administration, finance and client coordination in a corporate real estate setting.