Facilities Operations & Vendor Coordinator

JLL; Canberra; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Employee discounts

Maternity leave 18 weeks

Health insurance discounts

Active social club

Employee assistance program

Novated lease for EV cars

Career opportunities

Premium offices

Job summary

JLL is seeking an Assistant Facilities Manager in Canberra to support day-to-day operations for Telstra workplace environments. You will liaise with Telstra units, manage vendors (cleaning, handyman, HVAC), and ensure client service standards across sites, with after-hours availability.

You will coordinate Corrigo work orders, process invoices, assist with vendor quotes, and contribute to WHS and risk management, data analysis, and continuous improvement within a collaborative, inclusive culture

Qualifications

• Facilities management experience and client service industry experience.
• Ability to handle fast-paced environments with competing priorities.
• Excellent client service and communication skills.
• Ability to work under pressure with limited supervision.
• Strong team player with Workplace Experience collaboration.
• Flexibility to work after hours.

Responsibilities

• Liaise with Telstra units; address client needs in real time.
• Monitor and manage vendors including cleaning, handyman, and HVAC.
• Conduct building inspections and contractor evaluations; raise Corrigo work orders.
• Manage Building Management inbox and Corrigo; prioritise urgent requests.
• Process invoices; verify against POs, contracts, and budgets.
• Coordinate vendor quotes to completion; manage multiple financial deliverables.
• Coordinate weekly team meetings with Workplace teams on vendors and audits.
• Assist with WHS, environment and risk management policies.
• Provide continuous improvement via data analysis and feedback.

Skills

Facilities management

Client service

Communication

Adaptability

Team player

Organizational skills

Vendor management

Problem solving

Flexibility after hours

Tools

Corrigo

Job description

JLL is seeking an Assistant Facilities Manager in Canberra to support day-to-day operations for Telstra workplace environments. You will liaise with Telstra units, manage vendors (cleaning, handyman, HVAC), and ensure client service standards across sites, with after-hours availability.

You will coordinate Corrigo work orders, process invoices, assist with vendor quotes, and contribute to WHS and risk management, data analysis, and continuous improvement within a collaborative, inclusive culture