Facilities Officer

Catholic Education Diocese of Rockhampton; Perth; On-site; AUD 59,000 - 72,000; Full time

Benefits offered by this job

26 days annual leave

Work-life balance

Permanent full-time Perth-based

Job summary

Kaplan Australia in Perth seeks a facilities professional to manage all facility and contractor-based services across Perth campuses and provide coverage to Kaplan sites nationwide. This 100% campus-based, full-time role requires hands-on coordination of maintenance, safety and admin tasks.

You will oversee contractors, manage the ticket system, and deliver outstanding service to staff and visitors, with a focus on ensuring bathrooms, kitchens, AV, offices and general spaces are well maintained.

Qualifications

• Experience in administrative role.
• Outstanding written and verbal communication skills.
• Competent with Microsoft Office.
• Organisation and time management skills.
• Self-motivation and ability to work autonomously.

Responsibilities

• Coordinate, manage and maintain the Campus facilities for Perth campuses.
• Manage the Facilities ticketing system (Fresh Service) and action tickets.
• Oversee contractors engagement, coordination and supervision for site maintenance and repairs.
• Ensure contractor licences and insurances are on file and current.
• Collaborate with campus managers, landlords and contractors for facilities needs (water, bathrooms, kitchens, AV, offices, etc).
• Conduct regular inspections of campus facilities to ensure readiness for use (bathrooms, kitchens, AV, classrooms, staff offices).
• Deliver outstanding customer service and support to staff, contractors and visitors.
• Provide general ad-hoc administration support (filing, updating spreadsheets).

Skills

Communication skills

Microsoft Office

Organisation

Time management

Autonomy

Administrative experience

Tools

Fresh Service

Job description

• Full-time permanent role based in Perth campus
• 26 days annual leave including oneday off for your birthday
• We value work-life balance and a positive supportive environment

Role

We are looking for an individual to manage all facility and contractor-based services within the Perth campuses in addition to providing facilities support coverage to all Kaplan site nationally. Join us as an essential member of our nationwide Facilities team with permanent full-time position based in Perth.

Responsibilities

• Coordinate, manage and maintain the Campus facilities for Kaplan Perth campuses.
• Manage the Facilities task management system, Fresh Service and actioning assigned tickets.
• Oversee contractors engagement, coordination and supervision of external personnel and contractors for site maintenance and repairs.
• Oversee the contractor management system for the campus, ensuring contractor licences & insurances are sourced, current & held on file.
• Collaborate with the campuses managers, landlord and contractors for all areas of facilities such as water filters, bathrooms, kitchen, office spaces, AV, printers, confidential bins, cleaning, hygiene service, plants, security, electrical, plumbing, general maintenance.
• Conduct regular inspections of campus facilities ensuring they are ready for use, this includes bathrooms, kitchens, AV equipment, classrooms and staff offices.
• Delivering outstanding customer service and support to staff, contractors and visitors.
• Provide general ad-hoc administration support to staff including filing, updating spreadsheets etc

Requirements

• Experience in administrative role
• Outstanding written and verbal communication skills
• Competent with Microsoft Office
• Organisation and time management skills
• Self-motivation and ability to work autonomously

Don't delay - Applications will be reviewed as they are received, and the position may close prior to the advertised closing date.

The annual salary for this role is $65K plus super.

This position requires your presence in the office with no work-from-home options.

This role is 100% campus-based, with no work-from-home arrangements.

About Us

Kaplan Australia is one of the world's leading providers of lifelong education, helping over one million students around the globe achieve their educational and career goals each year. While we provide a broad array of educational offerings through our programs, our commitment to providingunrivalledquality and great learning outcomes is consistent in each of our businesses.

Kaplan Australia has been recognised as an Inclusive Employer by Diversity Council Australia. We pride ourselves on being a kind and inclusive organisation that is reflective of our diverse student group across Kaplan Business School, Kaplan Professional and our Pathways Colleges, and truly value the richness and experience of our diverse team. We will use this momentum to continue to enhance our equity, diversity, and inclusiveness.

Kaplan and many of its major clients operate in highly regulated environments. This requires us to be proactive and diligent in relation to personnel background checks and to undertake thorough vetting of candidates for roles of this nature. To enable Kaplan to assess a candidate’s suitability for this role, each candidate will be required to answer pre-screening questions, and, if you receive a conditional offer of employment, you will be required to undertake the relevant background checks (unless Kaplan determines otherwise). These checks may include one or more of the following: verification of identity, working rights, criminal history, qualifications, and working with children clearance. If you are shortlisted, Kaplan will advise you which checks are required for this role and explain how you will undertake the checks. Kaplan is committed to handling your personal information appropriately. Please see the Privacy Policy at Kaplan.edu.au for information about how Kaplan may handle your personal information in connection with this application process.

Privacy Acknowledgment

As part of our recruitment process, we ask candidates to respond to the gender question to support diversity reporting, workforce insights and inclusion-related planning. You may select 'Prefer not to say' if you do not wish to disclose your gender. Your response will not be used to assess your suitability for the role or influence any recruitment decision. Reporting will be aggregated and de-identified and will not identify individual candidates.

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