Facilities Coordinator

Knight Frank Australia; City of Brisbane; On-site; AUD 60,000 - 85,000; Full time

Benefits offered by this job

Flexible leave options

Career growth & recognition

Lifestyle perks

Inclusive & community-focused culture

Innovative technology & tools

Job summary

Knight Frank Australia is seeking a proactive Facilities Coordinator to provide administrative support to the Facilities Management team across the Brisbane portfolio. You will help manage operations, compliance, and risk to ensure seamless service delivery to clients.

The role requires experience with property or facilities management platforms and strong MS Office skills. A Diploma in related fields is desirable, with prior building management experience viewed favorably.

Qualifications

• Experience with property or facilities management platforms would be highly regarded.
• Diploma in Business Administration, Facilities Management, or equivalent (desired, not required).
• Previous building management experience highly regarded.
• Intermediate skills in Microsoft Word, Excel, and PowerPoint.
• Basic financial management skills.
• Experience in an administrative role supporting a team or senior staff.

Responsibilities

• Draft and review correspondence, reports, and presentations.
• Process accounts and assist with financial tasks.
• Maintain compliance and risk documentation.
• Support vendors, tenants, and internal teams with queries.
• Track and report on maintenance, tenant issues, and upcoming works.
• Build and maintain strong client and stakeholder relationships.

Skills

Facilities management

Property platforms

Administrative support

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Education

Diploma in Business Administration, Facilities Management, or equivalent

Tools

My Buildings

Yardi

Job description

• Work in Brisbane across a national industrial
  Must have Experience with property or facilities managementplatforms (e.g. My Buildings, Yardi, or similar systems)
  
• Learn from senior mentors and gain experience withinnovative FM technology
  

Who We Are Looking For:

• Experience with property or facilities management platforms(e.g. My Buildings, Yardi, or similar systems) would be highly regarded
  
• Diploma in Business Administration, Facilities Management,or equivalent. Desired, not required.
  
• Previous building management experience highly regarded
  
• Intermediate skills in Microsoft Word, Excel, and PowerPoint
  
• Basic financial management skills
  
• Experience in an administrative role supporting a team orsenior staff
  

The Role:

As a Facilities Coordinator in , you’ll provideadministrative support to the Facilities Management team and help manageoperations, compliance, and risk across the property portfolio. Your workensures the team can focus on delivering exceptional service to clients.

Key Responsibilities:

• Draft and review correspondence, reports, and presentations
  
• Process accounts and assist with financial tasks
  
• Maintain compliance and risk documentation
  
• Support vendors, tenants, and internal teams with queries
  
• Track and report on maintenance, tenant issues, and upcomingworks
  
• Build and maintain strong client and stakeholderrelationships
  

About Knight Frank

Knight Frank Australia is part of the world’s largestprivately owned property consultancy. We specialise in transactional andadvisory services, covering the acquisition, sale, leasing, and management ofcommercial properties from office buildings and retail spaces to industrialassets.

What’s in it for you?

• Flexible leave options–Enjoy two additional weeks of leave, two wellness days each year and the dayoff on your birthday!
  
• Career growth & recognition– Access to mentorship, leadership programs, andongoing development & recognition
  
• Lifestyle perks–Enjoy discounts and rewards through our employee reward platform, The Vault.
  
• Inclusive & community-focused culture– Proud winners of PropertyCouncil of Australia Award for Innovation & Excellence Award for Diversity,Equity & Inclusion!
  
• Innovative technology & tools– Work with cutting-edge property platforms andtools.
  

We look for different:

Diversity drives innovation, better outcomes, and helps uscreate a workplace where everyone belongs. We welcome people of all genders,cultural backgrounds, experiences, abilities and perspectives.

A few things to know:

• We will only consider candidates with valid Australianworking rights.
  
• To help ensure a safe and trusted environment for everyone,all successful candidates will need to complete police check as part of ourstandard recruitment process.
  
• We are currently NOT accepting candidates via an agency, wehave PSA’s in place.