Facilities Maintenance Planner & Scheduler

CBRE Asia Pacific; Melbourne; Sur place; AUD 85 000 - 110 000; Plein temps

Avantages offerts par ce poste

Competitive pay

2 days paid leave for charity

38 hour week with flexible start/finis

Ongoing training; technology, safety,�

Career pathway support and access toCB

Résumé du poste

CBRE Asia Pacific is seeking a Maintenance Planner/Scheduler to plan and manage forward maintenance, prepare work packs, and maintain a stable weekly schedule across diverse facility services in Melbourne. You will coordinate shutdowns with engineering and production, manage preventive and corrective work orders in SAP PM, and ensure high-quality documentation and compliance across statutory requirements.

The role emphasizes stakeholder engagement with technicians, subcontractors and client

Qualifications

• Proven experience as a Maintenance Planner, Scheduler or CMMS Planner within facilities management or asset maintenance.
• Working knowledge of a CMMS and of planned and reactive maintenance workflows.
• Sound understanding of building services (HVAC, mechanical, electrical, fire and hydraulic systems) and their statutory maintenance obligations.
• Strong attention to detail and a disciplined approach to documentation and closeout.
• Confident stakeholder engagement with technicians, subcontractors and client representatives.
• Advanced Excel skills and proficiency across MS Office.
• Clear, professional written and verbal communication.

Responsabilités

• Build and manage the forward maintenance pipeline, covering long-lead items, compliance windows and shutdown readiness.
• Prepare work packs so that scope, labour, materials, permits, access and vendor availability are confirmed before work is released.
• Produce and maintain the weekly locked schedule, balancing technician workload while protecting schedule stability.
• Coordinate shutdown and planned outage activities with engineering and production stakeholders.
• Manage preventive and corrective work orders in SAP PM, including notifications, orders, maintenance plans and task lists.
• Enforce work order quality: clear scope, correct functional location and equipment, justified priority and complete closeout (TECO).
• Support improvements to asset hierarchy, maintenance plans and task lists over time.
• Compliance and contractor management.
• Schedule and track statutory and regulatory maintenance across fire (AS 1851), water systems and legionella control, lifts, electrical, HVAC and refrigeration.
• Book and coordinate specialist subcontractors, and confirm site inductions and permits are in place before attendance.
• Review service reports and completion evidence so that records meet GMP documentation and audit requirements.
• Reporting and commercial.
• Prepare monthly maintenance reporting covering PPM compliance, backlog, SLA performance and statutory status.
• Control contract scope by distinguishing contracted from chargeable works, and coordinate extra works quotations.
• Support purchase order, goods receipt and invoice alignment with subcontractors.
• Keep the account and client teams informed of upcoming works, risks and supplier issues.

Connaissances

CMMS knowledge

Maintenance planning

Stakeholder engagement

Advanced Excel

MS Office

Written and verbal communication

Attention to detail

Outils

SAP PM

Description du poste

CBRE Asia Pacific is seeking a Maintenance Planner/Scheduler to plan and manage forward maintenance, prepare work packs, and maintain a stable weekly schedule across diverse facility services in Melbourne. You will coordinate shutdowns with engineering and production, manage preventive and corrective work orders in SAP PM, and ensure high-quality documentation and compliance across statutory requirements.

The role emphasizes stakeholder engagement with technicians, subcontractors and client