Maintenance Planner

CBRE Asia Pacific; Melbourne; On-site; AUD 85,000 - 110,000; Full time

Benefits offered by this job

Competitive pay

2 days paid leave for charity

38 hour week with flexible start/finis

Ongoing training; technology, safety,�

Career pathway support and access toCB

Job summary

CBRE Asia Pacific is seeking a Maintenance Planner/Scheduler to plan and manage forward maintenance, prepare work packs, and maintain a stable weekly schedule across diverse facility services in Melbourne. You will coordinate shutdowns with engineering and production, manage preventive and corrective work orders in SAP PM, and ensure high-quality documentation and compliance across statutory requirements.

The role emphasizes stakeholder engagement with technicians, subcontractors and client

Qualifications

• Proven experience as a Maintenance Planner, Scheduler or CMMS Planner within facilities management or asset maintenance.
• Working knowledge of a CMMS and of planned and reactive maintenance workflows.
• Sound understanding of building services (HVAC, mechanical, electrical, fire and hydraulic systems) and their statutory maintenance obligations.
• Strong attention to detail and a disciplined approach to documentation and closeout.
• Confident stakeholder engagement with technicians, subcontractors and client representatives.
• Advanced Excel skills and proficiency across MS Office.
• Clear, professional written and verbal communication.

Responsibilities

• Build and manage the forward maintenance pipeline, covering long-lead items, compliance windows and shutdown readiness.
• Prepare work packs so that scope, labour, materials, permits, access and vendor availability are confirmed before work is released.
• Produce and maintain the weekly locked schedule, balancing technician workload while protecting schedule stability.
• Coordinate shutdown and planned outage activities with engineering and production stakeholders.
• Manage preventive and corrective work orders in SAP PM, including notifications, orders, maintenance plans and task lists.
• Enforce work order quality: clear scope, correct functional location and equipment, justified priority and complete closeout (TECO).
• Support improvements to asset hierarchy, maintenance plans and task lists over time.
• Compliance and contractor management.
• Schedule and track statutory and regulatory maintenance across fire (AS 1851), water systems and legionella control, lifts, electrical, HVAC and refrigeration.
• Book and coordinate specialist subcontractors, and confirm site inductions and permits are in place before attendance.
• Review service reports and completion evidence so that records meet GMP documentation and audit requirements.
• Reporting and commercial.
• Prepare monthly maintenance reporting covering PPM compliance, backlog, SLA performance and statutory status.
• Control contract scope by distinguishing contracted from chargeable works, and coordinate extra works quotations.
• Support purchase order, goods receipt and invoice alignment with subcontractors.
• Keep the account and client teams informed of upcoming works, risks and supplier issues.

Skills

CMMS knowledge

Maintenance planning

Stakeholder engagement

Advanced Excel

MS Office

Written and verbal communication

Attention to detail

Tools

SAP PM

Job description

Job ID 301130 Posted 19-Oct-2026 Service line GWS Segment Role type Full-time Areas of Interest Administrative, Engineering/Maintenance, Facilities Management Location(s) Melbourne - Victoria - Australia

Culture Of Our Team At CBRE GWS

With world leading Facilities Management Certification & Institute of Leadership and Management training programs, CBRE is uniquely placed to provide long term career progression for our people.

What’s in it for you?

• Competitive pay
• Additional 2 days paid leave for charity
• Stable 38 hour week, with some reasonable flexibility around start and finish times.
• Ongoing training; technology, equipment, safety, skills.
• Career pathway support and access to CBRE facilities and real estate careers

Here’s a Snapshot Of Your Day

Planning and scheduling

• Build and manage the forward maintenance pipeline, covering long-lead items, compliance windows and shutdown readiness
• Prepare work packs so that scope, labour, materials, permits, access and vendor availability are confirmed before work is released
• Produce and maintain the weekly locked schedule, balancing technician workload while protecting schedule stability
• Coordinate shutdown and planned outage activities with engineering and production stakeholders

Work order governance

• Manage preventive and corrective work orders in SAP PM, including notifications, orders, maintenance plans and task lists
• Enforce work order quality: clear scope, correct functional location and equipment, justified priority and complete closeout (TECO)
• Support improvements to asset hierarchy, maintenance plans and task lists over time
• Compliance and contractor management
• Schedule and track statutory and regulatory maintenance across fire (AS 1851), water systems and legionella control, lifts, electrical, HVAC and refrigeration
• Book and coordinate specialist subcontractors, and confirm site inductions and permits are in place before attendance
• Review service reports and completion evidence so that records meet GMP documentation and audit requirements
• Reporting and commercial
• Prepare monthly maintenance reporting covering PPM compliance, backlog, SLA performance and statutory status
• Control contract scope by distinguishing contracted from chargeable works, and coordinate extra works quotations
• Support purchase order, goods receipt and invoice alignment with subcontractors
• Keep the account and client teams informed of upcoming works, risks and supplier issues

The Ideal Candidate

Essential

• Proven experience as a Maintenance Planner, Scheduler or CMMS Planner within facilities management or asset maintenance
• Working knowledge of a CMMS and of planned and reactive maintenance workflows
• Sound understanding of building services (HVAC, mechanical, electrical, fire and hydraulic systems) and their statutory maintenance obligations
• Strong attention to detail and a disciplined approach to documentation and closeout
• Confident stakeholder engagement with technicians, subcontractors and client representatives
• Advanced Excel skills and proficiency across MS Office
• Clear, professional written and verbal communication

Highly regarded

• SAP PM experience, particularly maintenance plans, task lists and order management
• Experience in GMP-regulated, pharmaceutical, laboratory or healthcare environments
• Exposure to cleanroom or critical environment maintenance
• Shutdown planning experience
• Familiarity with contractor management platforms and procurement systems
• Trade or technical background in a building services discipline

Requirements

• Australian working rights
• Willingness to complete a national police check and site-specific GMP and safety inductionsCurrent driver's licence (desirable)

Can we inspire you to join us?

Benefits

Joining our team means surrounding yourself with talented, driven professionals who are at the top of their field. Your journey starts here with some of benefits such as:

Uncapped opportunities to develop your career within facilities management

Flexibility and work/life balanced role.

Opportunity to work autonomously and manage the delivery of services from planning though to execution while supported by a highly experienced platform team to provide mentoring and guidance.

We look forward to hearing from you.

About CBRE Group, Inc. CBRE Group, Inc. (NYSE: CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world’s largest commercial real estate services and investment firm and a premier provider of critical infrastructure services. The company has more than 155,000 employees serving clients in more than 100 countries. CBRE serves clients through four business segments: Advisory (leasing, sales, debt origination, mortgage servicing, valuations); Building Operations & Experience (facilities management, property management, flex space & experience, critical infrastructure); Project Management (program management, project management, cost consulting); Real Estate Investments (investment management, development). Please visit our website at www.cbre.com.

Service line: GWS Segment