Facilities Coordinator

VetPartners Australia and New Zealand; City of Stonnington; Hybrid; AUD 60,000 - 100,000; Full time

Benefits offered by this job

Flexible Working Arrangements

Ongoing Training

Mentorship Opportunities

Supportive Community

Work-Life Balance

Job summary

Join a forward-thinking company dedicated to animal welfare as a Facilities Coordinator. This role offers a hybrid work arrangement, allowing you to thrive in a collaborative environment while managing maintenance requests across various sites. You will play a crucial role in ensuring a safe and functional workplace, liaising with contractors, and overseeing budgets. If you're detail-oriented and enjoy problem-solving in a fast-paced setting, this is the perfect opportunity for you to make a meaningful impact in a supportive community.

Qualifications

• Experience in facilities, property, or operations coordination.
• Strong organisational and communication skills.

Responsibilities

• Triaging maintenance requests and coordinating with contractors.
• Monitoring progress of work orders to ensure timely completion.

Skills

Organisational Skills

Communication Skills

Problem-solving

Attention to Detail

Stakeholder Management

Education

Experience in Facilities Coordination

Tools

Maintenance Tracking Systems

Job description

Your New Chapter

At VetPartners, we pride ourselves on delivering shared services support that drives success for our veterinary clinics. This role features a hybrid work arrangement, with four days in the office to promote collaboration, build strong connections, and enhance team engagement.

We are seeking a detail-oriented and proactive Facilities Coordinator to support the day-to-day management of maintenance requests across our sites. In this role, you’ll be responsible for triaging incoming maintenance tickets, coordinating with internal teams and external contractors, and ensuring all work is completed efficiently and to a high standard.

You’ll also manage outstanding maintenance issues, obtain quotes for potential capital works, and monitor progress against budget considerations. This position plays a vital role in maintaining a safe, functional, and well-presented environment for our staff and clients. It’s ideal for someone who thrives in a fast-paced setting, is highly organised, and enjoys problem-solving.

Key Responsibilities

• Triaging maintenance requests: Review, prioritise, and allocate incoming maintenance tickets via our internal system.
• Contractor liaison: Coordinate with established contractors or source new providers as needed to address maintenance tasks.
• Progress monitoring: Track the status of work orders to ensure timely completion and quality of service.
• Request management: Oversee outstanding maintenance tasks, obtain quotes, and present recommendations for capital expenditure (CAPEX) consideration.
• Budget alignment: Ensure all quotes and maintenance plans align with allocated budgets and escalate where necessary.

Skills, Attributes, and Experience:

• Previous experience in a facilities, property, or operations coordination role.
• Strong organisational and communication skills.
• Ability to work with multiple stakeholders and vendors.
• Confidence in problem-solving and decision-making.
• A proactive mindset with high attention to detail.
• Familiarity with maintenance tracking systems and basic budgeting principles.

Why VetPartners?

At VetPartners, we're more than just a company – we're a family united by our passion for animal welfare and excellence in veterinary care. Working with us means being part of a dynamic and supportive community where your contributions are valued, and your growth is nurtured.

Why Work With Us?

• Shared Purpose: Join a passionate community dedicated to advancing animal healthcare and making a positive impact on pets and their owners.
• Collaborative Culture: Experience a supportive environment where collaboration fuels innovation and fosters personal and professional growth.
• Opportunities for Growth: Grow with us through ongoing training, mentorship, and career advancement opportunities tailored to your development.
• Rewarding Work: Make a difference every day by contributing to meaningful projects that positively impact the health and well-being of animals.
• Work-Life Balance: Enjoy flexible working arrangements and support to maintain a healthy balance between your professional and personal life.

How To Apply:

Sound Like you? Join Us. Grow You. Click the Apply Button and please submit your resume, a cover letter detailing your relevant experience.

VetPartners is committed to Equal Employment Opportunities. We are committed to being an inclusive, diverse, and flexible workplace where differences are valued. We welcome people of all backgrounds, experience, and abilities.

A note to recruitment agencies:We are not accepting candidates from recruitment agencies. We do not accept unsolicited agency resumes and are not responsible for any fees related to unsolicited resumes. No agencies required.