Facilities Coordinator

Knight Frank; City of Melbourne; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Flexible leave

Two wellness days

Birthday day off

Mentorship & leadership programs

Employee rewards platform The Vault

Diversity & inclusion accolades

Job summary

Knight Frank Australia is seeking a proactive Facilities Coordinator to provide administrative and operational support to the Facilities Management team for an industrial property portfolio in Melbourne.

You will help manage compliance, maintenance, financial administration, and stakeholder engagement, working alongside experienced Facilities Managers to develop your career in facilities and property management.

Qualifications

• Previous experience in a facilities coordination, property administration, building management, or related support role.
• Diploma in Business Administration, Facilities Management, or equivalent; desired, not required.
• Previous building management experience highly regarded.
• Intermediate skills in Microsoft Word, Excel, and PowerPoint.
• Basic financial management skills.

Responsibilities

• Draft and review correspondence, reports, and presentations.
• Process accounts and assist with financial tasks.
• Maintain compliance and risk documentation.
• Support vendors, tenants, and internal teams with queries.
• Track and report on maintenance, tenant issues, and upcoming works.
• Build and maintain strong client and stakeholder relationships.

Skills

MS Word

MS Excel

PowerPoint

Financial basics

Facilities coordination

Education

Diploma in Business Administration/Facilities Management

Job description

• Work from Melbourne CBD on a diverse industrial propertyportfolio.
• Work with leading facilities management systems andtechnology.
• Develop your career within a supportive environment, workingalongside experienced Facilities Managers and industry professionals.

Who We Are Looking For:

• Previous experience in a facilities coordination, propertyadministration, building management, or related support role.
• Diploma in Business Administration, Facilities Management,or equivalent. Desired, not required.
• Previous building management experience highly regarded.
• Intermediate skills in Microsoft Word, Excel, andPowerPoint.
• Basic financial management skills.

The Role:

As a Facilities Coordinator, you will provide vital administrative and operational support to the Facilities Management team. Youwill play a key role in ensuring the smooth management of compliance,maintenance, financial administration, and stakeholder engagement activitiesacross an industrial property portfolio.

This is an excellent opportunity for an organised andproactive professional looking to build a long-term career in facilities andproperty management.

Key Responsibilities:

• Draft and review correspondence, reports, and presentations.
• Process accounts and assist with financial tasks.
• Maintain compliance and risk documentation.
• Support vendors, tenants, and internal teams with queries.
• Track and report on maintenance, tenant issues, and upcomingworks.
• Build and maintain strong client and stakeholderrelationships.

About Knight Frank

Knight Frank Australia is part of the world’s largest privately owned property consultancy. We specialise in transactional andadvisory services, covering the acquisition, sale, leasing, and management ofcommercial properties from office buildings and retail spaces to industrialassets.

What’s in it for you?

• Flexible leave options – Enjoy two additional weeks ofleave, two wellness days each year and the day off on your birthday!
• Career growth & recognition – Access to mentorship,leadership programs, and ongoing development & recognition
• Lifestyle perks – Enjoy discounts and rewards through ouremployee reward platform, The Vault.
• Inclusive & community-focused culture – Proud winners ofProperty Council of Australia Award for Innovation & Excellence Award forDiversity, Equity & Inclusion!
• Innovative technology & tools – Work with cutting-edgeproperty platforms and tools.

We look for different:

Diversity drives innovation, better outcomes, and helps uscreate a workplace where everyone belongs. We welcome people of all genders,cultural backgrounds, experiences, abilities and perspectives.

A few things to know:

• We will only consider candidates with valid Australianworking rights.
• To help ensure a safe and trusted environment for everyone,all successful candidates will need to complete police check as part of ourstandard recruitment process.
• We are currently NOT accepting candidates via an agency, we have PSA’s in place.