Facilities Coordinator - Industrial Portfolio & Ops

Knight Frank; City of Melbourne; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Flexible leave

Two wellness days

Birthday day off

Mentorship & leadership programs

Employee rewards platform The Vault

Diversity & inclusion accolades

Job summary

Knight Frank Australia is seeking a proactive Facilities Coordinator to provide administrative and operational support to the Facilities Management team for an industrial property portfolio in Melbourne.

You will help manage compliance, maintenance, financial administration, and stakeholder engagement, working alongside experienced Facilities Managers to develop your career in facilities and property management.

Qualifications

• Previous experience in a facilities coordination, property administration, building management, or related support role.
• Diploma in Business Administration, Facilities Management, or equivalent; desired, not required.
• Previous building management experience highly regarded.
• Intermediate skills in Microsoft Word, Excel, and PowerPoint.
• Basic financial management skills.

Responsibilities

• Draft and review correspondence, reports, and presentations.
• Process accounts and assist with financial tasks.
• Maintain compliance and risk documentation.
• Support vendors, tenants, and internal teams with queries.
• Track and report on maintenance, tenant issues, and upcoming works.
• Build and maintain strong client and stakeholder relationships.

Skills

MS Word

MS Excel

PowerPoint

Financial basics

Facilities coordination

Education

Diploma in Business Administration/Facilities Management

Job description

Knight Frank Australia is seeking a proactive Facilities Coordinator to provide administrative and operational support to the Facilities Management team for an industrial property portfolio in Melbourne.

You will help manage compliance, maintenance, financial administration, and stakeholder engagement, working alongside experienced Facilities Managers to develop your career in facilities and property management.