Facilities Admin & Invoice Coordinator

Canberra Health Services; Canberra; On-site; AUD 87,000 - 93,000; Full time

Benefits offered by this job

Competitive pay

Flexible working conditions

Employee Assistance Program

Onsite facilities (cafes, staff areas)

Job summary

Canberra Health Services is seeking an Administration Support Officer to join Facilities Management in Canberra. This full-time permanent role focuses on handling high-volume invoice processing, updating maintenance systems and providing financial support data management.

You will deliver high-level customer service, manage records in compliance with legislation, and support secretariat tasks including meeting coordination and minute taking. Flexibility and strong communication are essential.

Qualifications

• Proactive, flexible and adaptable.
• Strong communication and interpersonal skills.
• High level of attention to detail and accuracy.
• Professional and customer-focused approach.

Responsibilities

• Manage high-volume invoice processing and invoice management.
• Update maintenance systems and maintain related financial support data.
• Provide high-level customer service for maintenance requests and inquiries.
• Contribute to continuous improvement of workplace processes.
• Manage documentation in line with records management legislation.
• Provide administrative and secretariat support across Facilities Management.
• Coordinate meetings, take minutes and follow up actions.
• Liaise with clients, staff, managers and key stakeholders to deliver quality outcomes.

Job description

Canberra Health Services is seeking an Administration Support Officer to join Facilities Management in Canberra. This full-time permanent role focuses on handling high-volume invoice processing, updating maintenance systems and providing financial support data management.

You will deliver high-level customer service, manage records in compliance with legislation, and support secretariat tasks including meeting coordination and minute taking. Flexibility and strong communication are essential.